Knox Makers Wiki - User contributions [en]

Group Buy

2018-08-12T04:16:51Z

Laz:

We are organizing a group buy from https://www.adafruit.com/, with 30% discount on most of the items (excluding standard 3rd party components) and free shipping. 
Search Adafruit.com for your components, update this page with the product page link, price, and quantity

==Your Name==
*Item Description: Qty 3 x [https://www.adafruit.com/products/1309 Link to Product Page] - $##.## (note: you put down the price you see, and we'll update it after the fact with our pricing)
*repeat as necessary
Subtotal: $0.00 (don't worry about this, we'll update it once we update pricing)

==amos==
*Battery: Qty 2 x [https://hobbyking.com/en_us/turnigy-2200mah-3s-40c-lipo-pack.html] - $29.88
*BEC: Qty 1 X [https://hobbyking.com/en_us/turnigy-5a-8-26v-sbec-for-lipo.html] - $6.33
*Charger: Qty 1 x [https://hobbyking.com/en_us/turnigy-p405-dual-input-ac-dc-45w-digital-balancing-charger.html] - $27.33

==James==
*BEC: Qty 1 x [https://hobbyking.com/en_us/kingkong-5v-3a-ubec.html] - $3.35
*Battery: Qty 2 x [https://hobbyking.com/en_us/turnigy-1000mah-2s-20c-lipo-pack.html] - $8.94
*Charger: Qty 1 x [https://hobbyking.com/en_us/turnigy-p405-dual-input-ac-dc-45w-digital-balancing-charger.html] - $27.33
*Weapon Motor: Qty 1 x [https://hobbyking.com/en_us/turnigy-2830-brushless-motor-1000kv.html] - OOS
*Weapon ESC: Qty 1 x [https://hobbyking.com/en_us/blheli-s-30a.html] - $10.56

==Colin==
*BEC: Qty 1 x [https://hobbyking.com/en_us/kingkong-5v-3a-ubec.html] - $3.35
*Battery: Qty 2 x [https://hobbyking.com/en_us/turnigy-1000mah-2s-20c-lipo-pack.html] - $8.94
*Weapon Motor: Qty 1 x [https://hobbyking.com/en_us/turnigy-2830-brushless-motor-1000kv.html] - OOS
*Weapon ESC: Qty 1 x [https://hobbyking.com/en_us/blheli-s-30a.html] - $10.56

==Rob==
*Battery: Qty 2 x [https://hobbyking.com/en_us/turnigy-1000mah-2s-20c-lipo-pack.html] - $8.94

Hobby King Total: $184.08

==amos==
*Drive Motor: Qty 2 x [https://www.pololu.com/product/1574] - $43.90
*Motor Mount: Qty 1 x [https://www.pololu.com/product/2676] - $7.45
*Wheel Hub: Qty 1 x [https://www.pololu.com/product/1081] - $6.95
*Wheels: Qty 1 x [https://www.pololu.com/product/1425] - $8.49

==James==
*Drive Motor: Qty 2 x [https://www.pololu.com/product/1574] - $43.90
*Motor Mount: Qty 1 x [https://www.pololu.com/product/2676] - $7.45
*Wheel Hub: Qty 1 x [https://www.pololu.com/product/1081] - $6.95

==Colin==
*Drive Motor: Qty 2 x [https://www.pololu.com/product/1574] - $43.90
*Motor Mount: Qty 1 x [https://www.pololu.com/product/2676] - $7.45
*Wheel Hub: Qty 1 x [https://www.pololu.com/product/1081] - $6.95

Pololu Total: $183.39

==James==
*Drive ESC: Qty 2 x [https://smile.amazon.com/Powerday-Brushed-Speed-Controller-Without/dp/B074W47K6Z] - $17.98
*Radio: Qty 1 x [https://smile.amazon.com/gp/product/B01EZJBTAG] - $59.98

==Colin==
*Drive ESC: Qty 2 x [https://smile.amazon.com/Powerday-Brushed-Speed-Controller-Without/dp/B074W47K6Z] - $17.98

Amazon Total: $95.94

Proposed Membership Rules

2018-07-26T14:38:56Z

Laz:

==Excluded Offenses ==
#Any topic that is excluded from the Membership Rules is subject to be added as an amendment on a per case basis. If no repercussions exist before the amendment is made, any offender will be grandfathered in for that one instance and is hence forth held to any repercussion for future occurrences.

==Amendments==
#Proposals to amend the Membership Rules must be presented to the board for review and approval.
#The final approval for amendments to the Membership Rules must pass a 2/3rd vote by the board of directors.

==Group Promotion==
#Promotional pictures, accounts, and / or other recollections of meetings or events may be recorded via video, photograph, or audio recording to be used in future advertising or promotion.
#If you would prefer not to be involved in promotional materials please feel free to avoid being in a location where you may be included in a picture/video that is being taken.

==Rules for Members==
===Becoming Member===
#All new members must fill out an application of intent to join. The application is located at https://knoxmakers.org/join/
#New members are probationary members for 1 calendar month.
#Probationary members are required to pay the first month's dues as the application fee. This fee is refundable if membership is declined by either party. If the application fee is paid after the 15th of the month, the dues will be valid through the end of the next month.
# Members must sign a waiver of liability and assume responsibility for their own safety.

===Transferring Membership===
#In order to foster a sense of community among hackers everywhere, new members that are transferring from another hackerspace may request instant access.
#If the leadership team of the other hackerspace can be contacted through their publicly listed contact information, and will unanimously vouch for the new applicant, then they will be granted keys during their probationary period to allow unsupervised access to the workshop.
# At the end of the probationary period, the transferring member will be evaluated for membership as with any other probationary member, as described below.

===Accepting New Members===
#Probationary members having completed 1 calendar month of participation in the group will be eligible for keyholder status.
#The membership will be notified via email at least 5 days in advance of all probationary member's impending upgrade to keyholder status.
#Any issues with probationary members should be communicated to the board directly.
#Issues raised will be discussed by the board prior to deciding upon promotion of the probationary member.

===Member Sponsorship===
#Member sponsorship is defined as one member paying the dues for another member. The sponsorship program is intended to provide affordable access to Knox Makers. It can permit families to have an additional membership at a discount, as well as allow members the ability to sponsor people in our community who would benefit from access to Knox Makers, but may not be able to afford membership directly.
#Any member who pays dues at a non-discounted rate may sponsor one additional member at the sponsorship rate, as defined in the section on dues. Members may sponsor additional members with board approval. Determinations of additional sponsored members will be made on a case-by-case basis.
#An applicant may sponsor another applicant to go through the probationary period concurrently.
#The sponsored member will be a keyholding member pending approval of their probationary period.
#The sponsorship may continue as long as the sponsor wishes to fund.
#Sponsored members who lose their sponsor may continue their membership uninterrupted by paying the appropriate individual dues.

=== Reinstating Former Members ===
# Former members who have resigned their membership on good terms and do not owe money or other property to the organization may be reinstated by the board without a probationary period if they were members in good standing within the previous 12 months.
# Former members who have not been members in good standing within the last 12 months must undergo a new probationary period.

===Probationary Member Limitations ===
# Probationary members are expected to attend meetings and put forth effort to get to know the group.
# Probationary members will only have access to the space during open house events or meetings when other keyholding members are present.
# Probationary members will not have unsupervised workshop access.

=== Eligibility ===
# Members must comply with the eligibility requirements specified in the [[Bylaws]].
# Current members should be paired with new/interested party so they have a kind of mentor/sponsor. If no member steps up, the President should attempt to take the responsibility but may pass the responsibility on to another officer.

=== Dues ===
# Membership fees are due on the 1st of every month and considered delinquent on the 1st of the following month.
# The membership fee for individuals is $50 per month. This fee provides membership for one person.
# A sponsorship rate of $25 per month is available. See section on Member Sponsorship for details.
# A discounted rate for membership is available for students and seniors. The discounted rate will be $20 per month.
# In the event of financial hardship for a member, a special arrangement may be established with approval of a simple majority of the board. Special arrangements may not exceed six months in duration, and only one hardship exception may be granted to a member with any 12 month period.
# The Board of Directors reserves the right to have the final say on any and all special arrangements.
# Any special arrangements are made / held in confidence.
# Failure to pay dues in the specified month will result in suspension of membership privileges, as specified in the [[Bylaws]].

==Safety ==
# Your safety is your responsibility
#Proper safety precautions should always be exercised.
#If safety is in question, stop until any safety concerns can be addressed.

== Use of Chemicals ==
# Members may bring paints, resins, or other chemicals with them in order to use in the scope of their projects.
# These chemicals may be stored on a short term basis at our space. All flammable chemicals, such as spray paints or solvents, must be kept in the flammable storage cabinet when not in use.
# These chemicals should be removed promptly when they are no longer needed. Knox Makers cannot be responsible for disposing of your unused chemicals.
# Always remove chemicals from Knox Makers when no longer needed. Never, under any circumstances, improperly dispose of chemicals by pouring them in the trash or down a drain.
# When using any chemical such as spray paint, solvents, resins, or other chemicals that may be offensive to other members, please use those chemicals outside, so as not to create a situation where others may be exposed to fumes or vapors unnecessarily.

==Responsibility of Members ==
# Members must act in a safe and responsible fashion at all times. Egregious acts that endanger yourself or others may be grounds for termination of membership.
# Ensure that dues are kept current.
# Members must be responsible for guests that they bring to the space or group-sponsored events. See policy on visitors below.
# It is the responsibility of members to make sure that all guests to the space sign a waiver of liability before they use any tools or equipment.
# Minors may be permitted in the space in the presence of their parent or guardian, or with a signed parental permission slip and waiver of liability.
# Members must remember that education is the primary purpose of Knox Makers. As such, regularly scheduled classes must take precedence over private and/or group projects. That does not mean that members are prohibited from working on projects during regularly scheduled classes. It does mean that members should avoid activities disruptive to the class during the scheduled time frame.

== Suspending and Terminating Membership ==
Membership may be suspended or terminated from the organization for any of the following reasons:
# Any reason specified in the [[Bylaws]] Article IV, Sections 6 and 7.
# Any egregious activity which results in the endangerment of the safety of members, the status of the organization, or the welfare its property, as determined by the board.
# Using resources of Knox Makers to knowingly violate the law, or knowing violating the law while at the space or any event hosted by Knox Makers.
# Any activity judged by the board to be outside of the realm of acceptable behavior.

==Drugs, Alcohol & Tobacco Policies ==
#No illegal drugs or drug paraphernalia under any condition are to be present or used in the space, or at any function sponsored by the group.
#Anyone obviously under the effects of drugs may be asked to leave the space, or any function sponsored by the group.
#Use of alcohol must be limited to persons of age, no exceptions.
#The use of power tools is prohibited for 12 hours after the consumption of the last alcoholic beverage.
#Tobacco usage will be prohibited inside the space, or within 25 feet of the main entrance, operable windows, or HVAC air intakes.
#At sponsored functions, members will be required to comply with all prohibitions of alcohol or tobacco set by our host.

===Alcohol Probation ===
#In the event that a member is observed violating the 12 hour prohibition on power tools after consuming alcohol, the following penalties will be applied:
====Three strikes ====
#First occurrence, 2 weeks no alcohol consumption or alcohol intoxication on site and surrounding area.
#Second occurrence, 1 month no alcohol consumption or alcohol intoxication on site and surrounding area and 2 weeks of no usage of tools.
#Third occurrence, go to board for further review. Membership may be terminated by a 2/3rds Majority of board members. Other, non-terminating punishments must pass a simple majority vote.
#The board reserves the right for all decisions and actions taken pertaining to alcohol consumption or drunken conduct on site and surrounding area, as well as any event sponsored by the group.

== Issues & Accusations ==
# If an issue or matter between members cannot be resolved, those members can bring the matter to the board. It is then at the board's discretion to enact appropriate action for resolution of the issue.

== Visitors ==
# Non-Members are welcome to the space during regularly scheduled open house meetings or other open house events.
# Any member providing their means of access to a guest without being present is subject to having their means of access removed for a period of two weeks.

==Solicitations ==
# Any outside solicitations to group members must be board approved.

==Tools & Equipment ==
===General Usage ===
#Certain equipment may not be operable by anyone under the age of 21 as decided by the board on a per equipment basis
#Tools should be used according to manufacturer's guidelines to ensure safety and prevent damage.
#We encourage design, development, and prototyping, however, Knox Makers equipment and services should not be used for ongoing income generation. The board will be the final arbiter of what is or is not ongoing income generation if any question comes up.

===Loaned Equipment ===
# Equipment owned by the group may not be loaned to members or otherwise removed from the space.

=== Individual Owned Tools ===
# Individuals may keep equipment at the space, subject to the approval of the board. The board will most often approve this; however, it may be necessary to limit the number of duplicate tools. The board may delegate this authority to a committee.
# The tools may be used by other members, and risk of damage to equipment is assumed by the owner.
# If it is feasible for the equipment to be added to inventory for insurance purposes then it will be included on the list while it resides at the location.

==Projects and Storage==
===Member Storage Included with Membership===
#Members have the right to designate up to one storage space as their own in the member storage shelving. Members designate their space by clearly marking it with their name or other unique identifying mark.
#One storage space is defined as one half of one shelf, roughly 17" by 24".
#Members may only store items in their marked storage area, or in their currently rented spaces, as described below. Do not leave projects or other materials in common areas.
#Members may not store anything on top of the member storage shelving.
#Items on the member storage shelves in unmarked locations are at risk of being thrown away.
===Rental Storage Spaces===
====Material Storage====
#The rental material storage rack is specifically designated for rental, and are intended to allow the storage of materials, tools, or other projects that are too large for member storage included with membership. Spaces in the general material storage racks may not be rented, and any material stored in them may be confused for general usage by other members.
#The material storage spaces are roughly 5 feet by 1 foot in size, extending full height to the ceiling.
#The rental period for a material storage space is one week, and no pro-rated time will be allowed. For administrative ease, rental periods will begin at midnight on Tuesday. Anyone not out of their space by 12:01 AM Tuesday will owe an additional week of rent.
#The base rental cost of the material storage space will be $2 per week.
#If there is a waiting list for material storage space, the rental cost for all current tenants will increase by $1 every week. There is no upper limit to the weekly rental costs.
#If there is no waiting list at the beginning of a rental cycle, all rents will reset to the base rate for all tenants.
#The board may reserve one or more rental spaces for group projects or other programs presented by the organization, at their discretion.

====Pallet Storage====
#The rental pallet storage racks are specifically designated for rental, and are intended to allow the storage of materials, tools, or other projects that are too large for member storage included with membership. Spaces in the other storage shelves may not be rented, or used for storage of tools or materials not for general use.
#The pallet storage spaces are roughly 4 feet by 4 feet by 3.5 feet high. Each rack will hold two rental spaces at floor level, and two rental spaces elevated.
#The rental period for a pallet storage space is one week, and no pro-rated time will be allowed. For administrative ease, rental periods will begin at midnight on Tuesday. Anyone not out of their space by 12:01 AM Tuesday will owe an additional week of rent.
#The base rental cost of a pallet storage space will be $5 per week.
#If there is a waiting list for pallet storage space, the rental cost for all current tenants will increase by $2 every week. There is no upper limit to the weekly rental costs.
#If there is no waiting list at the beginning of a rental cycle, all rents will reset to the base rate for all tenants.
#The board may reserve one or more rental spaces for group projects or other programs presented by the organization, at their discretion.

====Short Term Project Space====
#The rental project spaces are specifically designated for rental, and are intended to allow the construction of projects that are large, delicate, troublesome to move, or otherwise require extended time periods to build. Projects may not be left out on the common work areas for extended periods.
#The rental project spaces are roughly 6 feet by 10 feet in size, extending full height to the ceiling.
#Each rental project space will have an independent 15 amp circuit.
#The tenants may not modify the walls, floor, or ceiling of the rental work spaces, and may not suspend anything from the joists in the ceiling.
#The rental period for a short term project space is one week, and no pro-rate time will be allowed. For administrative ease, rental periods will begin at midnight on Tuesday. Anyone now out of their space by 12:01 AM Tuesday will owe an additional week of rent.
#The base rental cost of a short term project space will be $18 per week.
#If there is a waiting list for short term project space, the rental cost for all current tenants will increase by $3 every week. There is no upper limit to the weekly rental costs.
#If there is no waiting list at the beginning of a rental cycle, all rents will reset to the base rate for all tenants.
#The board may reserve one or more rental spaces for group projects or other programs presented by the organization, at their discretion.

====Long Term Project Space====
#The long term project space uses the same set of rental spaces as the short term project spaces, and have the same dimensions, amenities, and limitations on alteration to the space.
#The rental period for the long term project space is one month, and no pro-rate time will be allowed. For administrative ease, the rental period will begin at midnight on a Tuesday.
#The base rental cost for the long term project space will be $115 per month. There will be no escalation of the rent for the long term project space.
#Requests for long term project space must be accompanied by a proposal from the tenant. The proposal should provide a brief description of the project, as well as a proposed rental period. The purpose of this proposal with specified rental period is to ensure that meaningful projects are pursued when taking up space, and that they do not languish indefinitely.
#Proposals will be reviewed by the board, and if approved, will be added to the waiting list for a rental space.
#Currently, no more than three of the rental project spaces will be used for long term project space at any one time. Subsequent proposals may be reviewed, approved, and added to the waiting list, but if at the top of the waiting list, the proposal must wait for one of the existing long term projects to end before being allowed to take possession of a rental project space.
#If long term projects are completed before the proposed rental period has elapsed, then the lease may be terminated at the end of the current rental period.
#If long term projects are incomplete at the end of the proposed rental period, the board may, at its sole discretion, allow an extension of the long term rental space if the project has shown continuous progress towards reaching the proposed goal.
#All decisions made to extend or terminate a long term project rental rest with the board of directors, and all decisions are final.
#The board may reserve one or more rental spaces for group projects or other programs presented by the organization, at their discretion.

Historical Data

2018-03-18T13:28:58Z

Laz:

=Past Financial Data=
{| class="wikitable"
!style="width: 175px;" |Year
!style="width: 175px;" |Income
!style="width: 175px;" |Expenses
|-
|style="text-align: center;" |2012
|style="text-align: center;" |$12,076.85
|style="text-align: center;" |$8,301.36
|-
|style="text-align: center;" |2013
|style="text-align: center;" |$11,700.56
|style="text-align: center;" |$12,761.77
|-
|style="text-align: center;" |2014
|style="text-align: center;" |$25,571.20
|style="text-align: center;" |$15,021.83
|-
|style="text-align: center;" |2015
|style="text-align: center;" |$16,562.82
|style="text-align: center;" |$16,867.58
|-
|style="text-align: center;" |2016
|style="text-align: center;" |$31,954.00
|style="text-align: center;" |$38,237.00
|-
|style="text-align: center;" |2017
|style="text-align: center;" |$74,233.45
|style="text-align: center;" |$69,869.85
|-
|style="text-align: center;" |2018
|style="text-align: center;" |
|style="text-align: center;" |
|}

==Membership History==
{| class="wikitable"
!style="width: 175px;" |Year
!style="width: 175px;" |Membership
|-
|style="text-align: center;" |2011
|style="text-align: center;" |6
|-
|style="text-align: center;" |2012
|style="text-align: center;" |21
|-
|style="text-align: center;" |2013
|style="text-align: center;" |23
|-
|style="text-align: center;" |2014
|style="text-align: center;" |26
|-
|style="text-align: center;" |2015
|style="text-align: center;" |22
|-
|style="text-align: center;" |2016
|style="text-align: center;" |71
|-
|style="text-align: center;" |2017
|style="text-align: center;" |139
|}

Historical Data

2018-03-18T13:24:27Z

Laz:

=Past Financial Data=
{| class="wikitable"
!style="width: 175px;" |Year
!style="width: 175px;" |Income
!style="width: 175px;" |Expenses
|-
|style="text-align: center;" |2012
|style="text-align: center;" |$12,076.85
|style="text-align: center;" |$8,301.36
|-
|style="text-align: center;" |2013
|style="text-align: center;" |$11,700.56
|style="text-align: center;" |$12,761.77
|-
|style="text-align: center;" |2014
|style="text-align: center;" |$25,571.20
|style="text-align: center;" |$15,021.83
|-
|style="text-align: center;" |2015
|style="text-align: center;" |$16,562.82
|style="text-align: center;" |$16,867.58
|-
|style="text-align: center;" |2016
|style="text-align: center;" |$31,954.00
|style="text-align: center;" |$38,237.00
|-
|style="text-align: center;" |2017
|style="text-align: center;" |$74,233.45
|style="text-align: center;" |$69,869.85
|-
|style="text-align: center;" |2018
|style="text-align: center;" |
|style="text-align: center;" |
|}

==Membership History==
{| class="wikitable"
!style="width: 175px;" |Year
!style="width: 175px;" |Membership
|-
|style="text-align: center;" |2011
|style="text-align: center;" |6
|-
|style="text-align: center;" |2012
|style="text-align: center;" |5
|-
|style="text-align: center;" |2013
|style="text-align: center;" |23
|-
|style="text-align: center;" |2014
|style="text-align: center;" |21
|-
|style="text-align: center;" |2015
|style="text-align: center;" |22
|-
|style="text-align: center;" |2016
|style="text-align: center;" |71
|-
|style="text-align: center;" |2017
|style="text-align: center;" |139
|}

Historical Data

2018-03-18T13:17:21Z

Laz:

=Past Financial Data=
{| class="wikitable"
!style="width: 175px;" |Year
!style="width: 175px;" |Income
!style="width: 175px;" |Expenses
|-
|style="text-align: center;" |2012
|style="text-align: center;" |$12,076.85
|style="text-align: center;" |$8,301.36
|-
|style="text-align: center;" |2013
|style="text-align: center;" |$11,700.56
|style="text-align: center;" |$12,761.77
|-
|style="text-align: center;" |2014
|style="text-align: center;" |$25,571.20
|style="text-align: center;" |$15,021.83
|-
|style="text-align: center;" |2015
|style="text-align: center;" |$28,562.82
|style="text-align: center;" |$28,867.58
|-
|style="text-align: center;" |2016
|style="text-align: center;" |$31,954.00
|style="text-align: center;" |$38,237.00
|-
|style="text-align: center;" |2017
|style="text-align: center;" |$74,233.45
|style="text-align: center;" |$69,869.85
|-
|style="text-align: center;" |2018
|style="text-align: center;" |
|style="text-align: center;" |
|}

==Membership History==
{| class="wikitable"
!style="width: 175px;" |Year
!style="width: 175px;" |Membership
|-
|style="text-align: center;" |2011
|style="text-align: center;" |6
|-
|style="text-align: center;" |2012
|style="text-align: center;" |5
|-
|style="text-align: center;" |2013
|style="text-align: center;" |23
|-
|style="text-align: center;" |2014
|style="text-align: center;" |21
|-
|style="text-align: center;" |2015
|style="text-align: center;" |22
|-
|style="text-align: center;" |2016
|style="text-align: center;" |71
|-
|style="text-align: center;" |2017
|style="text-align: center;" |139
|}

Add New Member in QBO

2018-01-27T03:25:11Z

Laz:

* Select the "Sales" module from the left hand navigation pane. Select the "Members" tab at the top. Then press the green "New Members" button on the right side of the screen.
[[file:Trea proc new mem New Member Redacted.png|800px]]
* When the "Member Information" dialog opens, enter the following information:
** First Name
** Last Name
** Email
*If the member pays with Paypal, and the name on the Paypal account doesn't match their name, modify the display name such that the payer's name shows up in parenthesis after the member's name. For example "<Member Name> (paid by <Account Name>)"
[[File:Trea proc new mem name info redacted.png|800px]]
*If the new member being added is being sponsored by another member, check the ''Is sub-member'' check box, then fill select the name of the member who is sponsoring from the drop down list.
[[File:Trea proc new mem sub member redacted.png|800px]]
*Under the ''Payment and Billing'' tab, set the terms for the new member to be "Delinquent on the 1st..."
[[file:Trea proc new mem terms redacted.png|800px]]
*Click the "Save" button in the lower right of the Member Information dialog.
*The member is now created. Every member needs to have a recurring payment set up for them to automatically generate an invoice every month. Proceed to [[Add_New_Recurring_Payment_to_Member]]

File:Trea proc new mem sub member redacted.png

2018-01-27T03:23:04Z

Laz:

File:Trea proc new mem name info redacted.png

2018-01-27T03:21:12Z

Laz:

File:Trea proc new mem New Member Redacted.png

2018-01-27T03:13:08Z

Laz: Treasurer's procedure for adding a new member to QBO. Shows where to click to add the new member.

Treasurer's procedure for adding a new member to QBO. Shows where to click to add the new member.

File:Trea proc new mem terms redacted.png

2018-01-27T03:07:29Z

Laz: Treasurer's procedure for adding a terms to a new member's account.

Treasurer's procedure for adding a terms to a new member's account.

Proposed Bylaws

2018-01-26T12:24:09Z

Laz: Replaced content with "There are no proposed changes to the bylaws at this time."

There are no proposed changes to the bylaws at this time.

Bylaws

2018-01-26T12:22:16Z

Laz:

== Article I. Name ==
# The name of the organization shall be Knox Makers. It may be abbreviated KM.

== Article II. Board of Directors ==
===Section 1 — Board role, size and compensation===

#The board is responsible for maintaining the [[Membership Rules]] and [[Policies and Procedures]] for the purposes on ensuring safe and continued operation of Knox Makers.
# The board shall ensure that the organization does not participate in any activity that could jeopardize its status as a tax exempt organization.
#The board delegates responsibility of day-to-day operations to volunteers and committees.
#There shall be up to Ten (10) officers but no fewer than Two (2) officers collectively referred to as 'The board'. There shall always be a President and a Secretary.
#No officer shall be compensated for their service as an officer, though the corporation may provide insurance and indemnity for officers as allowed by law.

===Section 2 - Terms===
#Board members shall serve 1 year terms.
#No term limits are placed upon a member serving the board.

===Section 3 - Board election protocol===
#Elections will be held at the Annual Meeting except in the event of a vacancy or during a special meeting of the members.
#Any member in good standing can nominate a candidate to the slate of nominees. Nominees must be members in good standing.
#Nominations should be submitted to the Secretary at or before the Annual Meeting or special meeting of the members. Nominations in advance should be sent to the Secretary via email.
#To be elected, nominees must receive a majority vote by the members present at the annual meeting (or special meeting of the members), including votes by proxy.
#Votes at the meeting will be accepted on paper, ballot style to be taken up and counted by the Secretary.
#At least two board members must be elected to fill the positions of President and Secretary.
#Additional board positions may be created or terminated at the Annual Meeting or a special meeting of the members by a majority vote of the members in attendance.
#Members shall be elected for any additional board positions.

===Section 4 — Vacancies===
#When a vacancy on the board exists mid-term, the Secretary must receive nominations for new board members from present board members one week in advance of a board meeting. These nominations shall be sent out to board members with the regular board meeting announcement to be voted upon at the next board meeting. These vacancies will be filled only to the end of the vacant board member's term.

===Section 5 — Resignation, termination, and absences===
#Resignation from the board must be in writing and received by the Secretary.
#A board member may be terminated from the board due to excess absences defined as more than two unexcused absences from board meetings in a year. Termination due to absence requires a simple majority of the remaining directors, provided a quorum can be established.
#A board member may be removed for other reasons by a three-fourths (3/4) vote of the remaining board members.
#A board member may be recalled by a three-fourths (3/4) vote of the total voting membership.

== Article III. Officers ==
#There shall be no less than two officers of the board, consisting of a President and Secretary. Additional board positions are optional and their duties shall be detailed in the [[Officer Duties]] document.
#The President shall convene regularly scheduled board meetings, appoint committee members, and shall preside at each meeting. If the President cannot make the meeting, the President shall arrange for another board member to preside at the meeting. Additional responsibilities may be defined in the [[Officer Duties]] document.
#The Secretary shall be responsible for keeping records of board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each board member, and assuring that corporate records are maintained. Additional responsibilities may be defined in the [[Officer Duties]] document.

== Article IV. Membership ==
===Section 1 - Membership Classes===
There shall be no membership classes. All members will be subject to a probationary period as defined in the [[Membership Rules]].

===Section 2 - Eligibility===
#Members must be 16 years of age or older.
# Members under the age of 18 must have a waiver, permission slip, and/or any other documents required by the board to be signed by a parent or guardian.
#Members must complete a membership application as detailed in the [[Membership Rules]].

===Section 3 - Induction of Members ===
#New members shall be inducted to the group in the manner listed in the [[Membership Rules]] document.
#The corporation reserves the right to limit membership based on the capacity of the space.

===Section 4 - Member Privileges===
#All members who have completed their probationary period will have a key or other method of entry to the physical workspace.
#All members who have completed their probationary period will be allowed 24 hour access to the physical workspace.
#Members have the ability to host an event at the space that is open to the public.
#All Members will be allowed to vote at the Annual Meeting, and on any issue presented to the membership for vote at other times.

===Section 5 - Member Responsibilities===
#A member must pay the dues as determined by the board of directors and specified in the [[Membership Rules]].
#A member is considered to be in good standing if they have paid dues for the preceding three months, or since they have joined the organization, whichever is shorter.
#A member shall be expected to adhere to the entirety of the rules laid out in the [[Membership Rules]].
#A member must provide an email address that will be used to communicate notice of the Annual Meetings, or other special sessions where a vote of the membership is to take place. It will be the member's responsibility to keep this email address updated with the Secretary.
#At the time a member resigns or is expelled from the organization, he or she must forfeit his or her method of entry in addition to any other property owned by KM to a member of the board of directors or an agent designated by the board of directors for this purpose.

===Section 6 - Suspension of Membership===
#Membership will be suspended for non-payment of dues or other fees owed to KM after one month of delinquency (e.g. January dues not paid by February 1st).
#Any suspended member may restore their membership within 60 days of suspension upon payment of dues or other fees owed.
#Other causes for suspension will be outlined in the [[Membership Rules]].

===Section 7 - Termination of Membership===
#A person automatically ceases to be a member of the corporation:
##by delivering his or her resignation in writing to the Board of Directors,
##on his or her death,
##on being expelled, or
##by failing to pay dues for three consecutive months without making prior arrangements with the board.
#Any member may resign by filing a written resignation with the Board of Directors by mailing it to the address of the corporation, or by emailing it to the board of directors.
#Resignation shall not relieve a member of unpaid dues or other monies owed.
#Membership may be terminated by a 2/3rd vote of the board for violating policies set forth in the [[Membership Rules]] document.
#Membership may also be terminated for any reason by resolution passed by more than three quarters (3/4ths) of the voting members.
##Notice of termination shall be given by any method reasonably calculated to provide actual notice to the member.
##The notice of special resolution for expulsion must be accompanied by a brief statement of the reasons for the proposed expulsion.
##The member shall be given an opportunity to be heard, either orally or in writing, before the effective date of the proposed termination.
##The hearing shall be held, or the written statement considered, by the members.
##The members shall then vote at a special meeting on whether the membership is to be terminated.
#Upon resignation or termination, members will not be permitted access to the physical space, and will be unsubscribed from the member email list. They may remain on the discussion list if they so choose.

== Article V. Committees ==
# The Board may appoint standing and ad hoc committees as needed.

== Article VI. Meetings and notice ==
===Section 1. - Board Meetings===
#Regular board meetings shall be held at least once a month. The purposes of the regular board meetings is to review the budget, and to take any actions reserved for the board.
#Regular board meetings require that each board member receive written notice (such as an email) at least 14 days in advance indicating the date, time, and location of the board meeting.
#Special board meetings may be held at any time when called for by the President or a majority of Board members. A quorum must be present for any business to take place.

===Section 2 - Meeting of the members===
#An annual meeting of the members is required per Tennessee State law.
#At the annual meeting, the President and Secretary shall report on the activities and financial condition of the corporation.
#New board members are nominated and elected as indicated above.
#Notice of a meeting of the members must be provided at least 10 and no more than 60 days in advance. Notice may include postings on the website and emails sent to members, and must include the date, time and location of the meeting.

== Article VII. Voting ==
=== Section 1 - Board ===
# Two-thirds (2/3) of board members constitutes a quorum.
# In absence of a quorum, no formal action shall be taken other than to adjourn the meeting to a subsequent date.
# Passage of a motion requires a simple majority (i.e., one more than half the members present).

=== Section 2 - Membership ===
# Membership will be allowed to vote upon the topics the board deems membership input is necessary.
# The Membership will follow the process set forth in the [[Membership Rules]].

== Article VIII. Conflict of Interest ==
#The board is required to maintain a conflict of interest policy to protect the tax-exempt interest of the organization.

== Article IX. Fiscal Policies ==
# The fiscal year of Knox Makers shall be January 1st to December 31st.

== Article X. Dissolution ==
# In the event that the organization dissolves, assets may be liquidated to pay off any debt the organization may have accrued.
# Members who have loaned items to the organization will be notified via their email address on file to pick up these materials. If members cannot be contacted or do not respond within 14 days, items loaned to Knox Makers will be treated as a asset of organization.
#Any remaining assets will be donated to another qualified 501(c)(3) organization selected by the board.

== Article XI. Amendments ==
#Amendments to the bylaws can be initiated by any member in good standing.
#Proposed amendments shall be given to the Secretary for distribution to the board. A (2/3) vote of Board members present, provided a quorum is present, adds the proposed amendment to the agenda for the next member meeting. The Chair may decide if a special vote is necessary.
#These by-laws may be amended by a majority vote of members.

Tool Docuentation

2018-01-10T18:25:03Z

Laz: Laz moved page Tool Docuentation to Tool Documentation: typo in heading

#REDIRECT [[Tool Documentation]]

Tool Documentation

2018-01-10T18:25:03Z

Laz: Laz moved page Tool Docuentation to Tool Documentation: typo in heading

==woodworking zone==
{| class="wikitable sortable"
|-
! Equipment !! Zone !! Authorization !! Owner(s) !! Status
|-
| SawStop table saw with out feed table || Woodworking || Yes || [https://knoxmakers.org/member/jondale/ Jondale] || Running
|-
| Bandsaw || Woodworking || Yes || KnoxMakers || Running
|-
| Jointer || Woodworking || Yes || KnoxMakers || Running
|-
| Drill Press || Woodworking || Yes || [https://knoxmakers.org/member/doug/ Doug] || Running
|-
| Combination Sander || Woodworking || Yes || [https://knoxmakers.org/member/doug/ Doug] || Running
|-
| Wood Lathe || Woodworking || Yes || [https://knoxmakers.org/member/jondale/ Jondale] || Running
|-
| Wood Lathe || Woodworking || Yes || [https://knoxmakers.org/member/kenyon/ Kenyon] || Running
|-
| Planer || Woodworking || Yes || [https://knoxmakers.org/member/doug/ Doug] || Running
|-
| CNC Router || Woodworking || Yes || Mike F || Running
|-
| Miter Saw || Woodworking || Yes || Mike F || Running
|-
| Dust Collector || Woodworking || Yes || [https://knoxmakers.org/member/doug/ Doug] || Running
|-
| Down Draft Table || Woodworking || Yes || [https://knoxmakers.org/member/dominique/ Dominique] || Running
|}

==metalworking zone==
{| class="wikitable sortable"
|-
! Equipment !! Zone !! Authorization !! Owner(s) !! Status
|-
| Bridgeport Mill || Machine Shop || Yes || [https://knoxmakers.org/member/billy/ Billy] || Being Installed
|-
| Mini Mill || Machine Shop || Yes || Andy || Running
|-
| Mini Lathe || Machine Shop || Yes || Andy || Running
|-
| Drill Press || Machine Shop || No || [https://knoxmakers.org/member/doug/ Doug] || Running
|-
| Compound X/Y Slide Table || Machine Shop || Yes || [https://knoxmakers.org/member/billy/ Billy] || Running
|-
| Large Bandsaw || Machine Shop || Yes || KnoxMakers || Being Installed
|-
| Samll Horizontal Bandsaw || Machine Shop || Yes || [https://knoxmakers.org/member/pcb_rob/ Rob] || Running
|-
| Large Horizontal Bandsaw || Machine Shop || Yes || [https://knoxmakers.org/member/tune/ Greg] || Down
|-
| 3' x 6' Workbench || Machine Shop || No || [https://knoxmakers.org/member/pcb_rob/ Rob] || Running
|-
| 20 ton H-Frame Press || Machine Shop || No || [https://knoxmakers.org/member/doug/ Doug] || Running
|-
| 3-in-1 Metal Shear/Brake/Roll || Machine Shop || Yes || [https://knoxmakers.org/member/pcb_rob/ Rob] || Running
|-
| Tubing Roller || Machine Shop || No || [https://knoxmakers.org/member/pcb_rob/ Rob] || Running
|-
| Arbor Press || Machine Shop || No || KnoxMakers || Running
|-
| 9" x 12" Surface Plate || Machine Shop || No || Andy || Running
|-
| Pedestal Grinder || Welding || No || [https://knoxmakers.org/member/tune/ Greg] || Running
|-
| Bench Grinder || Welding || No || KnoxMakers || Running
|-
| TIG Welder || Welding || Yes || [https://knoxmakers.org/member/pcb_rob/ Rob] || Running
|-
| Miller 211 MIG Welder || Welding || Yes || [https://knoxmakers.org/member/doug/ Doug] || Running
|-
| Grey Plasma Cutter || Welding || Yes || [https://knoxmakers.org/member/pcb_rob/ Rob] || Running
|-
| Blue Plasma Cutter || Welding || Yes || Amanda || Running
|-
| Sand Blaster || Welding || No || [https://knoxmakers.org/member/tune/ Greg] || Running
|-
| Belt Sander || Welding || No || KnoxMakers|| Running
|-
| Cutt off Chop Saw || Welding || No || Andy|| Running
|-
| 240v Spot Welder|| Welding || No || [https://knoxmakers.org/member/pcb_rob/ Rob] || Running
|}

==electronics zone==

signal generator

oscilloscopes

power supplies

soldering workstations

hot air rework station with vacuum pickup

solder reflow oven

==3D printing & scanning zone==

RepRap Mendelmax 3D printer

==fabric arts zone==

computer-controlled embroidery machine

industrial sewing machines

serger

Typical industrial sewing machine manual-[[media:Typical GC6-7D en 02.pdf]]

Brother industrial sewing machine manual-[[media:Brother DB2-B755-3.pdf]]

==leatherworking zone==

==arts & crafts zone==

vacuum chamber

foam cutter

large format printer

==lasercutting zone==

Buildlog.net 2.x laser cutter

Treasurer's Procedures

2018-01-07T22:15:18Z

Laz:

=Procedures for Maintaining Financial Records in Quickbooks=
==Creating and Deactivating Members==
*[[Add_New_Member_in_QBO]]
*[[Add_New_Recurring_Payment_to_Member]]
*[[Deactivate_Member]]
==Managing and Updating Transactions==
*[[Add_a_One-time_Payment_to_a_Member]]
*[[Matching Member Payments in the PayPal import]]

=Procedures for Collecting Dues=
*[[Procedure for Collecting Cash Dues]]
*[[Receive Payment Against Member Credit]]

=Procedures for Non-dues Collections=
*[[Procedure for Collections for Named Budgets]]

=Procedures for Donations=

=Procedures for Annual IRS Notification=

=Procedures for Making Payments=

=Procedures for Reporting Financial Performance=

=Procedures for Treasurer Transition=
*[[Procedure for Updating Authorized Users of the Bank Account]]
*[[Procedure for Updating Financial Account Passwords]]
*[[Procedure for Updating Authorized Users For Sam's Club Membership]]

Proposed Mission Statement

2017-12-14T13:39:25Z

Laz:

No proposed changes at this time.

Proposed Officer Duties

2017-12-14T13:37:19Z

Laz:

==President==

'''Duties'''
*The primary duties of the office of President are to:
**Preside at meetings of the Board of Directors and of the Membership.
**<s>Provide leadership and direction in scheduling educational activities that will promote and support the organization.</s>
**Serve as a representative of the organization to the public, and in all functions where a President may be called for by law or by any other outside requirements.
**Ensure that the Annual Meeting of the members is held as required by the Tennessee Nonprofit Corporations Act and must report on the activities of the organization for the previous year.
**Required to sign all legally required documentation.
**Schedule and hold board meetings as required by the bylaws and/or membership rules.
**Document the procedures of the office for future officers.

==Secretary==

'''Duties'''
*The primary duties of the office of Secretary are to:
**Maintain a list of current members and their contact information.
**Filing forms and waivers for new members and waivers for visitors and guest where required.
**Respond to new membership applications.
**Define new member on-boarding process
***Collect required paperwork
***Manage keys/space access
***Coordinate mentorship program to pair new members with existing members
**Provide notification (compliant with Tennessee Nonprofit Corporations Act) to members in event of a meeting of the Membership.
**Provide notification (compliant with Tennessee Nonprofit Corporations Act) to board members in the event of a meeting of the Board of Directors.
**Maintain meeting minutes for any meeting of the Membership or Board of Directors.
**File the required Annual Report with the State of Tennessee
**Document the procedures of the office for future officers.

==Treasurer==

'''Duties'''
*The primary duties of the office of the Treasurer are to:
**Maintain accurate financial records for the organization as required by law.
**Ensure the collection of dues from members.
**Manage the tax implications of donations and other incomes, and provide notifications required by law.
**Ensure annual information returns to the IRS are filed and made available for public inspection on request.
**Advise the board on financial issues and/or limitations due to our non-profit status.
**Pay the financial obligations of the organization.
**Maintain any and all financial accounts necessary and appropriate for the collection of dues and the payment of obligations.
**Report to the Membership on the finances of the organization quarterly and at the Annual Meeting of the members.
**Report to the Board on the finances of the organization to support the development of budgets, fundraising plans, and capital acquisitions.
**Document the [[Treasurer's_Procedures|procedures]] of the office for future officers.

==<s>Communications Director</s> Events Coordinator==

'''Duties'''
*The primary duties of the office of the Communications Director are to:
**Maintain the official calendar of events for the organization.
**Provide leadership and direction in scheduling educational activities that will promote and support the organization.
**Develop educational partnerships with outside groups that fit the
**Maintain the social media accounts of the organization.
**Coordinate the creation and launch of press releases and marketing campaigns.
**Document the procedures of the office for future officers.

==Facilities Director==

'''Duties'''
*The primary duties of the office of the Facilities Director are to:
**Develop and maintain a safety program and ensure compliance with safety policies, which includes:
***Identify equipment that requires training prior to use,
***Generate appropriate training information for the identified equipment,
***Track which members have received the appropriate training for use of equipment.
**Ensure compliance with member use policies (cleanliness, security, use of shared tools, etc)
**Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order
**Ensure a designated Point of Contact for emergencies.
**Document the procedures of the office for future officers.

==Technical Director==

'''Duties'''
*The primary duties of the office of the Technical Director are to:
** Ensure proper working order of technical/electronic assets of the space. (Computers/Network/AV Equipment/3D printer/etc...)
** Ensure members know how to use and have access to the above mentioned assets
** Ensure website is maintained in regards to hosting/domain name/updates/security/etc...

==Creative Director==

'''Duties'''
*The primary duties of the office of the Creative Director are to:
**Develop and maintain the visual "brand" of the organization, including colors, fonts, and logos
**Design promotional materials for the organization including business cards, brochures, banners, and signs
**Design special promotional materials (eg, flyers, signs, and posters) for large or especially signficant events
**Design, <s>implement, </s>and co-maintain the organization's web presence
**Design and co-implement the look and feel of the organization's physical facility

==Webmaster==

'''Duties'''
*The primary duties of the office of the Webmaster are to:
**Implement and co-maintain the organization's web presence
**Develop automation tools to help streamline the administrative efforts of the organization

Proposed Officer Duties

2017-12-14T13:33:27Z

Laz:

==President==

'''Duties'''
*The primary duties of the office of President are to:
**Preside at meetings of the Board of Directors and of the Membership.
**<s>Provide leadership and direction in scheduling educational activities that will promote and support the organization.</s>
**Serve as a representative of the organization to the public, and in all functions where a President may be called for by law or by any other outside requirements.
**Ensure that the Annual Meeting of the members is held as required by the Tennessee Nonprofit Corporations Act and must report on the activities of the organization for the previous year.
**Required to sign all legally required documentation.
**Schedule and hold board meetings as required by the bylaws and/or membership rules.
**Document the procedures of the office for future officers.

==Secretary==

'''Duties'''
*The primary duties of the office of Secretary are to:
**Maintain a list of current members and their contact information.
**Filing forms and waivers for new members and waivers for visitors and guest where required.
**Respond to new membership applications.
**Define new member on-boarding process
***Collect required paperwork
***Manage keys/space access
***Coordinate mentorship program to pair new members with existing members
**Provide notification (compliant with Tennessee Nonprofit Corporations Act) to members in event of a meeting of the Membership.
**Provide notification (compliant with Tennessee Nonprofit Corporations Act) to board members in the event of a meeting of the Board of Directors.
**Maintain meeting minutes for any meeting of the Membership or Board of Directors.
**File the required Annual Report with the State of Tennessee
**Document the procedures of the office for future officers.

==Treasurer==

'''Duties'''
*The primary duties of the office of the Treasurer are to:
**Maintain accurate financial records for the organization as required by law.
**Ensure the collection of dues from members.
**Manage the tax implications of donations and other incomes, and provide notifications required by law.
**Ensure annual information returns to the IRS are filed and made available for public inspection on request.
**Advise the board on financial issues and/or limitations due to our non-profit status.
**Pay the financial obligations of the organization.
**Maintain any and all financial accounts necessary and appropriate for the collection of dues and the payment of obligations.
**Report to the Membership on the finances of the organization quarterly and at the Annual Meeting of the members.
**Report to the Board on the finances of the organization to support the development of budgets, fundraising plans, and capital acquisitions.
**Document the [[Treasurer's_Procedures|procedures]] of the office for future officers.

==<s>Communications Director</s> Events Coordinator==

'''Duties'''
*The primary duties of the office of the Communications Director are to:
**Maintain the official calendar of events for the organization.
**Provide leadership and direction in scheduling educational activities that will promote and support the organization.
**Develop educational partnerships with outside groups that fit the
**Maintain the social media accounts of the organization.
**Coordinate the creation and launch of press releases and marketing campaigns.
**Document the procedures of the office for future officers.

==Facilities Director==

'''Duties'''
*The primary duties of the office of the Facilities Director are to:
**Develop and maintain a safety program and ensure compliance with safety policies, which includes:
***Identify equipment that requires training prior to use,
***Generate appropriate training information for the identified equipment,
***Track which members have received the appropriate training for use of equipment.
**Ensure compliance with member use policies (cleanliness, security, use of shared tools, etc)
**Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order
**Ensure a designated Point of Contact for emergencies.
**Document the procedures of the office for future officers.

==Technical Director==

'''Duties'''
*The primary duties of the office of the Technical Director are to:
** Ensure proper working order of technical/electronic assets of the space. (Computers/Network/AV Equipment/3D printer/etc...)
** Ensure members know how to use and have access to the above mentioned assets
** Ensure website is maintained in regards to hosting/domain name/updates/security/etc...

==Creative Director==

'''Duties'''
*The primary duties of the office of the Creative Director are to:
**Develop and maintain the visual "brand" of the organization, including colors, fonts, and logos
**Design promotional materials for the organization including business cards, brochures, banners, and signs
**Design special promotional materials (eg, flyers, signs, and posters) for large or especially signficant events
**Design, implement, and co-maintain the organization's web presence
**Design and co-implement the look and feel of the organization's physical facility

New Board Member Orientation

2017-12-13T18:30:06Z

Laz:

*All new board members must review the [[Conflict of Interest Policy]] and sign a from covering the details stated in the policy.
*All board members should review the annual Board Member Guidance published by the Attorney General [[https://www.tn.gov/content/dam/tn/attorneygeneral/documents/nonprofits/nonprofitguidebook.pdf]]

Haxdb node construction

2017-12-11T04:49:32Z

Laz: Created page with "This page is designed to provide a place to collect information related to the physical construction of the nodes. The conceptual design of the nodes is as follows: *Each nod..."

This page is designed to provide a place to collect information related to the physical construction of the nodes.

The conceptual design of the nodes is as follows:
*Each node should be self contained in an enclosure
*The node enclosure should capture the existing plug of the tool without modification of the plug
*The node should provide a new plug with variable length cord to connect to the existing receptacle
*The nodes should have a simple container within it to hold the RFID badges

Haxdb

2017-12-11T04:40:22Z

Laz:

HaxDB design information:

*[[haxdb_access_node]]
*[[haxdb_auth_node]]
*[[haxdb_sensor_node]]
*[[haxdb_store_node]]
*[[haxdb_presence_node]]
*[[haxdb_node_construction]]

Haxdb access node

2017-12-09T22:55:18Z

Laz: Created page with "The access control node is intended to control access to doors. The doors may be exterior doors or interior doors. User Experience Notes for access control nodes: The user..."

The access control node is intended to control access to doors. The doors may be exterior doors or interior doors.

User Experience Notes for access control nodes:
The user should be able to use a momentary swipe using an RFID access card. The system should provide feedback to the user that the card was read, if the card was authorized, or if the card was not authorized. If the card is authorized, the door should unlock, and the feedback should indicate the whole time the door in unlocked.

Options:
*Screen - The node could have screen to provide feedback on open access hours
*Door feedback - The node could have an input to read the status of the door from a magnetic reed sensor. Report if door is open or closed, alarm if necessary.
*Exterior bypass - For exterior doors where access would lock you out entirely, then have a bypass keyswitch. If applied to an interior zone, then skip. You can disable the node by unplugging from POE switch.

Implementation Details:
*Motion sensor and press to exit button on interiors to get out with mag lock. With strike plate, are they needed?
*Schedule feature - the doors should be able to be scheduled to be unlocked at certain hours.
*Node should be able to provide power to drive door locks, or just interrupt existing power.
*Remote RFID reader may require weatherproofing, and/or the use of serial communication.

Can nodes be reserved for individuals? May need to apply to both access and tool nodes.

Haxdb

2017-12-09T19:51:08Z

Laz:

HaxDB design information:

*[[haxdb_access_node]]
*[[haxdb_auth_node]]
*[[haxdb_sensor_node]]
*[[haxdb_store_node]]

Haxdb

2017-12-09T19:50:50Z

Laz: Created page with "HaxDB design information: haxdb_access_node haxdb_auth_node haxdb_sensor_node haxdb_store_node"

HaxDB design information:

[[haxdb_access_node]]
[[haxdb_auth_node]]
[[haxdb_sensor_node]]
[[haxdb_store_node]]

Proposed Bylaws

2017-12-06T20:27:14Z

Laz:

== Article I. Name ==
# The name of the organization shall be Knox Makers. It may be abbreviated KM.

== Article II. Board of Directors ==
===Section 1 — Board role, size and compensation===

#The board is responsible for maintaining the [[Membership Rules]] and [[Policies and Procedures]] for the purposes on ensuring safe and continued operation of Knox Makers.
# The board shall ensure that the organization does not participate in any activity that could jeopardize its status as a tax exempt organization.
#The board delegates responsibility of day-to-day operations to volunteers and committees.
#There shall be up to Ten (10) officers but no fewer than <s>Three (3)</s> Two (2) officers collectively referred to as 'The board'. There shall always be a President<s>, a Treasurer,</s> and a Secretary.
#No officer shall be compensated for their service as an officer, though the corporation may provide insurance and indemnity for officers as allowed by law.

===Section 2 - Terms===
#Board members shall serve 1 year terms.
#No term limits are placed upon a member serving the board.

===Section 3 - Board election protocol===
#Elections will be held at the Annual Meeting except in the event of a vacancy or during a special meeting of the members.
#Any member in good standing can nominate a candidate to the slate of nominees. Nominees must be members in good standing.
#Nominations should be submitted to the Secretary at or before the Annual Meeting or special meeting of the members. Nominations in advance should be sent to the Secretary via email.
#To be elected, nominees must receive a majority vote by the members present at the annual meeting (or special meeting of the members), including votes by proxy.
#Votes at the meeting will be accepted on paper, ballot style to be taken up and counted by the Secretary.
#At least <s> three</s> two board members must be elected to fill the positions of President<s>, Treasurer,</s> and Secretary.
#Additional board positions may be created or terminated at the Annual Meeting or a special meeting of the members by a majority vote of the members in attendance.
#Members shall be elected for any additional board positions.

===Section 4 — Vacancies===
#When a vacancy on the board exists mid-term, the Secretary must receive nominations for new board members from present board members one week in advance of a board meeting. These nominations shall be sent out to board members with the regular board meeting announcement to be voted upon at the next board meeting. These vacancies will be filled only to the end of the vacant board member's term.

===Section 5 — Resignation, termination, and absences===
#Resignation from the board must be in writing and received by the Secretary.
#A board member may be terminated from the board due to excess absences defined as more than two unexcused absences from board meetings in a year. Termination due to absence requires a simple majority of the remaining directors, provided a quorum can be established.
#A board member may be removed for other reasons by a three-fourths (3/4) vote of the remaining board members.
#A board member may be recalled by a three-fourths (3/4) vote of the total voting membership.

== Article III. Officers ==
#There shall be no less than <s> three</s> two officers of the board, consisting of a President<s>, Treasurer,</s> and Secretary. Additional board positions are optional and their duties shall be detailed in the [[Officer Duties]] document.
#The President shall convene regularly scheduled board meetings, appoint committee members, and shall preside at each meeting. If the President cannot make the meeting, the President shall arrange for another board member to preside at the meeting. Additional responsibilities may be defined in the [[Officer Duties]] document.
#The Secretary shall be responsible for keeping records of board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each board member, and assuring that corporate records are maintained. Additional responsibilities may be defined in the [[Officer Duties]] document.
#<s> The Treasurer shall make a report on finances at each board meeting. The treasurer shall assist in the preparation of the budget, help develop fundraising plans, and make financial information available to board members and the public. Additional responsibilities may be defined in the [[Officer Duties]]. </s>

== Article IV. Membership ==
===Section 1 - Membership Classes===
There shall be no membership classes. All members will be subject to a probationary period as defined in the [[Membership Rules]].

===Section 2 - Eligibility===
#Members must be 16 years of age or older.
# Members under the age of 18 must have a waiver, permission slip, and/or any other documents required by the board to be signed by a parent or guardian.
#Members must complete a membership application as detailed in the [[Membership Rules]].

===Section 3 - Induction of Members ===
#New members shall be inducted to the group in the manner listed in the [[Membership Rules]] document.
#The corporation reserves the right to limit membership based on the capacity of the space.

===Section 4 - Member Privileges===
#All members who have completed their probationary period will have a key or other method of entry to the physical workspace.
#All members who have completed their probationary period will be allowed 24 hour access to the physical workspace.
#Members have the ability to host an event at the space that is open to the public.
#All Members will be allowed to vote at the Annual Meeting, and on any issue presented to the membership for vote at other times.

===Section 5 - Member Responsibilities===
#A member must pay the dues as determined by the board of directors and specified in the [[Membership Rules]].
#A member is considered to be in good standing if they have paid dues for the preceding three months, or since they have joined the organization, whichever is shorter.
#A member shall be expected to adhere to the entirety of the rules laid out in the [[Membership Rules]].
#A member must provide an email address that will be used to communicate notice of the Annual Meetings, or other special sessions where a vote of the membership is to take place. It will be the member's responsibility to keep this email address updated with the Secretary.
#At the time a member resigns or is expelled from the organization, he or she must forfeit his or her method of entry in addition to any other property owned by KM to a member of the board of directors or an agent designated by the board of directors for this purpose.

===Section 6 - Suspension of Membership===
#Membership will be suspended for non-payment of dues or other fees owed to KM after one month of delinquency (e.g. January dues not paid by February 1st).
#Any suspended member may restore their membership within 60 days of suspension upon payment of dues or other fees owed.
#Other causes for suspension will be outlined in the [[Membership Rules]].

===Section 7 - Termination of Membership===
#A person automatically ceases to be a member of the corporation:
##by delivering his or her resignation in writing to the Board of Directors,
##on his or her death,
##on being expelled, or
##by failing to pay dues for three consecutive months without making prior arrangements with the board.
#Any member may resign by filing a written resignation with the Board of Directors by mailing it to the address of the corporation, or by emailing it to the board of directors.
#Resignation shall not relieve a member of unpaid dues or other monies owed.
#Membership may be terminated by a 2/3rd vote of the board for violating policies set forth in the [[Membership Rules]] document.
#Membership may also be terminated for any reason by resolution passed by more than three quarters (3/4ths) of the voting members.
##Notice of termination shall be given by any method reasonably calculated to provide actual notice to the member.
##The notice of special resolution for expulsion must be accompanied by a brief statement of the reasons for the proposed expulsion.
##The member shall be given an opportunity to be heard, either orally or in writing, before the effective date of the proposed termination.
##The hearing shall be held, or the written statement considered, by the members.
##The members shall then vote at a special meeting on whether the membership is to be terminated.
#Upon resignation or termination, members will not be permitted access to the physical space, and will be unsubscribed from the member email list. They may remain on the discussion list if they so choose.

== Article V. Committees ==
# The Board may appoint standing and ad hoc committees as needed.

== Article VI. Meetings and notice ==
===Section 1. - Board Meetings===
#Regular board meetings shall be held at least once a month. The purposes of the regular board meetings is to review the budget, and to take any actions reserved for the board.
#Regular board meetings require that each board member receive written notice (such as an email) at least 14 days in advance indicating the date, time, and location of the board meeting.
#Special board meetings may be held at any time when called for by the President or a majority of Board members. A quorum must be present for any business to take place.

===Section 2 - Meeting of the members===
#An annual meeting of the members is required per Tennessee State law.
#At the annual meeting, the President and <s>Treasurer</s>Secretary shall report on the activities and financial condition of the corporation.
#New board members are nominated and elected as indicated above.
#Notice of a meeting of the members must be provided at least 10 and no more than 60 days in advance. Notice may include postings on the website and emails sent to members, and must include the date, time and location of the meeting.

== Article VII. Voting ==
=== Section 1 - Board ===
# Two-thirds (2/3) of board members constitutes a quorum.
# In absence of a quorum, no formal action shall be taken other than to adjourn the meeting to a subsequent date.
# Passage of a motion requires a simple majority (i.e., one more than half the members present).

=== Section 2 - Membership ===
# Membership will be allowed to vote upon the topics the board deems membership input is necessary.
# The Membership will follow the process set forth in the [[Membership Rules]].

== Article VIII. Conflict of Interest ==
#The board is required to maintain a conflict of interest policy to protect the tax-exempt interest of the organization.

== Article IX. Fiscal Policies ==
# The fiscal year of Knox Makers shall be January 1st to December 31st.

== Article X. Dissolution ==
# In the event that the organization dissolves, assets may be liquidated to pay off any debt the organization may have accrued.
# Members who have loaned items to the organization will be notified via their email address on file to pick up these materials. If members cannot be contacted or do not respond within 14 days, items loaned to Knox Makers will be treated as a asset of organization.
#Any remaining assets will be donated to another qualified 501(c)(3) organization selected by the board.

== Article XI. Amendments ==
#Amendments to the bylaws can be initiated by any member in good standing.
#Proposed amendments shall be given to the Secretary for distribution to the board. A (2/3) vote of Board members present, provided a quorum is present, adds the proposed amendment to the agenda for the next member meeting. The Chair may decide if a special vote is necessary.
#These by-laws may be amended by a majority vote of members.

Policies and Procedures

2017-12-06T14:22:12Z

Laz:

A list of policies and procedures maintained by Knox Makers.

Progress list in progress.

*[[Instructor_Guidance]]

Group Buy

2017-10-17T13:33:36Z

Laz:

Group Buy

2017-10-17T12:26:14Z

Laz:

Board of Directors

2017-08-08T02:02:30Z

Laz: /* Current Board Members */

[[Board To Do]]
=Current Board Members=
{| class="wikitable"
!style="width: 175px;" |Position
!style="width: 175px;" |Elected Member
|-
|style="text-align: center;" |[[Officer Duties#President|President]]
|style="text-align: center;" |Doug Laney
|-
|style="text-align: center;" |[[Officer Duties#Secretary|Secretary]]
|style="text-align: center;" |Tracy Homer
|-
|style="text-align: center;" |[[Officer Duties#Treasurer|Treasurer]]
|style="text-align: center;" |Charles Haley
|-
|style="text-align: center;" |[[Officer Duties#Technical_Director|Tech Director]]
|style="text-align: center;" |Jondale Stratton
|-
|style="text-align: center;" |[[Officer Duties#Creative_Director|Creative Director]]
|style="text-align: center;" |Issac Merkle
|-
|style="text-align: center;" |[[Officer Duties#Communications_Director|Communications Director]]
|style="text-align: center;" |Emilee Sawicki
|-
|style="text-align: center;" |[[Officer Duties#Facilities_Director|Facilities Director]]
|style="text-align: center;" |Makhan Virdi
|}

=Corporate Info=
*[[Incorporation History]] - A summary of our actions taken to incorporate Knox Makers.
*[[Corporate Structure]] - A bit about our decision to be a 501(c)(3) vs 501(c)(7).
*[[Waiver of Liability]] - A copy of our liability waiver text.
*[[Proposed Bylaws]] - A place to work on making changes to our bylaws before they are brought to a vote.
*[[Proposed Membership Rules]] - A place to work on making changes to our membership rules before they are brought to a vote.
*[[Proposed Officer Duties]] - A place to work on making changes to our officer duties before they are brought to a vote.

=Board Procedures=
*[[President's Procedures]] - This is a document of the procedures of the office of President for future officers.
*[[Secretary's Procedures]] - This is a document of the procedures of the office of Secretary for future officers.
*[[Treasurer's Procedures]] - This is a document of the procedures of the office of Treasurer for future officers.
*[[Communication Director's Procedures]] - This is a document of the procedures of the office of Communication Director for future officers.
*[[Facilities Director's Procedures]] - - This is a document of the procedures of the office of Facilities Director for future officers.

Receive Payment Against Member Credit

2017-07-20T00:34:19Z

Laz: Created page with "If a member has credit with Knox Makers from paying dues in advance, for example, they will not have a monthly payment with Knox Makers to record as a transaction. The most l..."

If a member has credit with Knox Makers from paying dues in advance, for example, they will not have a monthly payment with Knox Makers to record as a transaction. The most likely way that these payments will be identified is because the monthly pledge that is generated for dues will show up as overdue. Navigate to the overdue pledge, either from the member page, or from the overdue transactions.
*From the individual member's page under Sales>Members, find the transaction that is overdue. From the dropdown menu on the right side, select "Receive Payment".
*If the member has a credit, it will be listed at the bottom of the page. The amount for the transaction will be listed in the payment field.
*Confirm that the payment amount is correct.
*From the green drop down in the bottom right of the screen, select "Save and Close".

Treasurer's Procedures

2017-07-20T00:15:16Z

Laz: /* Procedures for Collecting Dues */

Treasurer's Procedures

2017-07-20T00:11:36Z

Laz: /* Procedures for Collecting Dues */

Treasurer's Procedures

2017-07-20T00:11:17Z

Laz: /* Procedures for Maintaining Financial Records in Quickbooks */

Treasurer's Procedures

2017-07-20T00:10:31Z

Laz: /* Procedures for Collecting Dues */

=Procedures for Maintaining Financial Records in Quickbooks=
===Creating and Deactivating Members===
*[[Add_New_Member_in_QBO]]
*[[Add_New_Recurring_Payment_to_Member]]
*[[Deactivate_Member]]

=Procedures for Collecting Dues=
*[[Procedure for Collecting Cash Dues]]
*[[Add_a_One-time_Payment_to_a_Member]]

=Procedures for Non-dues Collections=
*[[Procedure for Collections for Named Budgets]]

=Procedures for Donations=

=Procedures for Annual IRS Notification=

=Procedures for Making Payments=

=Procedures for Reporting Financial Performance=

Treasurer's Procedures

2017-07-20T00:09:49Z

Laz: /* Procedures for Collecting Dues */

=Procedures for Maintaining Financial Records in Quickbooks=
===Creating and Deactivating Members===
*[[Add_New_Member_in_QBO]]
*[[Add_New_Recurring_Payment_to_Member]]
*[[Deactivate_Member]]

=Procedures for Collecting Dues=
*[[Procedure for Collecting Cash Dues]]
*[[Adding a one-time payment to a member]]

=Procedures for Non-dues Collections=
*[[Procedure for Collections for Named Budgets]]

=Procedures for Donations=

=Procedures for Annual IRS Notification=

=Procedures for Making Payments=

=Procedures for Reporting Financial Performance=

Procedure for Recording Dues to Accounting System Spreadsheet

2017-07-20T00:09:17Z

Laz:

THIS PROCEDURE IS NOW OBSOLETE. WE USE QUICKBOOKS ONLINE FOR TRANSACTIONS CURRENTLY.
This procedure should be performed at least monthly, but more frequently will simplify the process.
==Cash/Check Dues==
*Review the receipt book in the cash box.
*Open the Accounting System Spreadsheet for the appropriate year.
*Find the last entry from the receipt book that has been entered into the accounting spreadsheet.
*Starting with the first entry in the receipt book not entered into the accounting spreadsheet:
**Add the amount of dues collected on the sheet corresponding to the month the dues are received. This is not related to the month for which the member is paying dues. For example, if a member pays dues for August on July 15th using a check, entere the amount collected on the sheet corresponding to July, on the row for "Day" 15.
**Enter the dues collected under column B, "Dues Collected".
**If more that one collection takes place that day, make a formula that has a term for each separate transactions. For example, if there are three, $50 transactions in one day, do not enter "150", enter "=50+50+50".
**Add a note for that day that states, "Dues: " and list the name of each member who paid. After their name, use the following tags to indicate their method of payment for easier tracking later:
# - C (indicating cash)
# - K (indicating check)
**If they pay for multiple months, or if their payment does not count towards the calendar month in which payment was made, use the three letter month abbreviation to indicate for which month(s) payment is being made. In the example given above, record the note as "<First Name> <Last initial>. - K (Aug)
**As a final step, use the "Member Dues Paid Record" spreadsheet to record that the member paid dues for the appropriate month. In the example given above, you would indicate that the member paid dues for August.

==Paypal Dues==

==Bitpay Dues==

==Obsolete Payment Codes==
These are payment codes that have been used in the past, but are no longer in service.

# - G (indicating Google checkout [now deprecated])

Add a One-time Payment to a Member

2017-07-20T00:07:04Z

Laz: Created page with "#In the navigation menu on the left, select "Sales". #In the top menu of the sales pane, select "Members". This will bring up a list of active members. #Scroll to the member t..."

Add New Recurring Payment to Member

2017-07-20T00:02:25Z

Laz:

#In the navigation menu on the left, select "Sales".
#In the top menu of the sales pane, select "Members". This will bring up a list of active members.
#Scroll to the member that you wish to add a recurring payment to, and click the drop down menu on the right hand side. Select "Create Pledge".
#This will bring up the pledge screen.
#Click "Make Recurring" at the bottom center of the pledge screen.
#Confirm that name in the upper left is correct on the pledge.
#Set the type to "Scheduled".
#Leave "Create _ Days in Advance" field blank.
#Set the interval to "Monthly", to execute on the "1st" day of every "1" Month.
#Set the start date for first invoice to be sent. This should be the first day of the following month. Per the policy of Knox Makers, if the member pays to join before the 15th of the month, their dues count toward the current calendar month. In that case, create a one-time charge for the member following the procedure here: [[Add a One-time Payment to a Member]]. If the member pays to join on or after the 15th of the month, their dues will count toward the next calendar month, so no further action is needed.
#Under "Product/Service" click the drop down menu. Select the appropriate dues type for this member, whether individual, sponsored, or student/senior.
#Once the dues type is selected, assign the item to "General" under the "Class" heading.
#Click the "Save Template".

Add New Recurring Payment to Member

2017-07-20T00:01:51Z

Laz:

#In the navigation menu on the left, select "Sales".
#In the top menu of the sales pane, select "Members". This will bring up a list of active members.
#Scroll to the member that you wish to add a recurring payment to, and click the drop down menu on the right hand side. Select "Create Pledge".
#This will bring up the pledge screen.
#Click "Make Recurring" at the bottom center of the pledge screen.
##Confirm that name in the upper left is correct on the pledge.
##Set the type to "Scheduled".
##Leave "Create _ Days in Advance" field blank.
##Set the interval to "Monthly", to execute on the "1st" day of every "1" Month.
##Set the start date for first invoice to be sent. This should be the first day of the following month. Per the policy of Knox Makers, if the member pays to join before the 15th of the month, their dues count toward the current calendar month. In that case, create a one-time charge for the member following the procedure here: [[Add a One-time Payment to a Member]]. If the member pays to join on or after the 15th of the month, their dues will count toward the next calendar month, so no further action is needed.
##Under "Product/Service" click the drop down menu. Select the appropriate dues type for this member, whether individual, sponsored, or student/senior.
##Once the dues type is selected, assign the item to "General" under the "Class" heading.
##Click the "Save Template".

Add New Recurring Payment to Member

2017-07-20T00:00:54Z

Laz:

#In the navigation menu on the left, select "Sales".
#In the top menu of the sales pane, select "Members". This will bring up a list of active members.
#Scroll to the member that you wish to add a recurring payment to, and click the drop down menu on the right hand side. Select "Create Pledge".
#This will bring up the pledge screen.
#Click "Make Recurring" at the bottom center of the pledge screen.
##Confirm that name in the upper left is correct on the pledge.
##Set the type to "Scheduled".
##Leave "Create _ Days in Advance" field blank.
##Set the interval to "Monthly", to execute on the "1st" day of every "1" Month.
##Set the start date for first invoice to be sent. This should be the first day of the following month. Per the policy of Knox Makers, if the member pays to join before the 15th of the month, their dues count toward the current calendar month. In that case, create a one-time charge for the member following the procedure here:
[[Add a One-time Payment to a Member]].
If the member pays to join on or after the 15th of the month, their dues will count toward the next calendar month, so no further action is needed.
##Under "Product/Service" click the drop down menu. Select the appropriate dues type for this member, whether individual, sponsored, or student/senior.
##Once the dues type is selected, assign the item to "General" under the "Class" heading.
##Click the "Save Template".

Add New Recurring Payment to Member

2017-07-20T00:00:40Z

Laz:

#In the navigation menu on the left, select "Sales".
#In the top menu of the sales pane, select "Members". This will bring up a list of active members.
#Scroll to the member that you wish to add a recurring payment to, and click the drop down menu on the right hand side. Select "Create Pledge".
#This will bring up the pledge screen.
#Click "Make Recurring" at the bottom center of the pledge screen.
##Confirm that name in the upper left is correct on the pledge.
##Set the type to "Scheduled".
##Leave "Create _ Days in Advance" field blank.
##Set the interval to "Monthly", to execute on the "1st" day of every "1" Month.
##Set the start date for first invoice to be sent. This should be the first day of the following month. Per the policy of Knox Makers, if the member pays to join before the 15th of the month, their dues count toward the current calendar month. In that case, create a one-time charge for the member following the procedure here:
[[Add a One-time Payment to a Member]]. If the member pays to join on or after the 15th of the month, their dues will count toward the next calendar month, so no further action is needed.
##Under "Product/Service" click the drop down menu. Select the appropriate dues type for this member, whether individual, sponsored, or student/senior.
##Once the dues type is selected, assign the item to "General" under the "Class" heading.
##Click the "Save Template".

Add New Recurring Payment to Member

2017-07-19T23:29:50Z

Treasurer's Procedures

2017-07-19T23:08:02Z

Laz: /* Procedures for Maintaining Financial Records in Quickbooks */

=Procedures for Maintaining Financial Records in Quickbooks=
*[[Add_New_Member_in_QBO]]
*[[Add_New_Recurring_Payment_to_Member]]

=Procedures for Collecting Dues=
*[[Procedure for Collecting Cash Dues]]
*[[Procedure for Recording Dues to Accounting System Spreadsheet]]

=Procedures for Non-dues Collections=
*[[Procedure for Collections for Named Budgets]]

=Procedures for Donations=

=Procedures for Annual IRS Notification=

=Procedures for Making Payments=

=Procedures for Reporting Financial Performance=

Procedure for Reconciling Accounting Spreadsheet with Accounts

2017-07-19T23:05:52Z

Laz:

THIS PROCEDURE IS NOW OBSOLETE. WE MAINTAIN FINANCIAL RECORDS IN QUICKBOOKS NOW.
*To confirm that all transactions are entered and accounted for, you should add up the balance of cash in the cashbox, the balance in the paypal account, the balance in the google checkout account (usually zero, as google deposits regularly, unlike paypal, which maintains a balance), and the balance of the checking and savings account at Y12FCU. This total should match the current running balance in the accounting system spreadsheet.
*If the numbers do not match, subtract to find the difference. Often it will be a common amount, such as $48.25. That value is the net result from one month's dues via paypal. That example would indicate a missed paypal transaction. Other values that do not correspond to a transaction are commonly tied to a data entry error.
*Additionally, there is sometimes a processing delay between balance and transactions listed. For example, if the transaction for paying the electric bill is entered into the spreadsheet before the transaction enters Y12FCU's system, there will be a difference that will corrected soon.

Procedure for Creating New Annual Accounting Spreadsheet

2017-07-19T23:04:45Z

Laz:

THIS PROCEDURE IS NOW OBSOLETE. WE MAINTAIN FINANCIAL RECORDS IN QUICKBOOKS ONLINE NOW.
* A key point for maintaining accurate financial records is to provide receipts for all dues and donations paid in cash. Electronic payments are recorded by the respective payment processors, so a record will exist for those items.
*In order to track the financial performance of the organization, a google spreadsheet is maintained under the treasurer account for each year. Each book will have 13 sheets: 1 sheet for each month, and a summary sheet.
*To set up a spreadsheet for a new year, make a copy of the spreadsheet and rename it for the appropriate year.
*On the summary sheet, change the summary year in cell B1, and bring forward the final cash balance from the previous spreadsheet and enter it into the starting cash balance in cell E1.
*Once the spreadsheet is set up, you should enter and annotate all transactions as described in the other procedures.

Treasurer's Procedures

2017-07-19T23:03:46Z

Laz: /* Procedures for Maintaining Financial Records */

=Procedures for Maintaining Financial Records in Quickbooks=
*[[Procedure for Creating New Annual Accounting Spreadsheet]]
*[[Procedure for Reconciling Accounting Spreadsheet with Accounts]]

=Procedures for Collecting Dues=
*[[Procedure for Collecting Cash Dues]]
*[[Procedure for Recording Dues to Accounting System Spreadsheet]]

=Procedures for Non-dues Collections=
*[[Procedure for Collections for Named Budgets]]

=Procedures for Donations=

=Procedures for Annual IRS Notification=

=Procedures for Making Payments=

=Procedures for Reporting Financial Performance=

New Space To Do

2017-04-23T20:57:28Z

Laz:

==Break Area==
*Add signage to space doors about alarm and police. (is this in addition to the piece of paper that is by the door? Yes. Label the doors so people know he alarm goes off if the doors open.)

==Metalworking Area==
*Organize Metalworking area into final configuration
*finish build of filtration system
*label metalworking shelving - and organize
*figure out what metal screws are needed in radioshack cabinet. What should we stock?
*find filter for metal shopvac (does this need a cloth/paper type filter? or are most metals heavy enough that we don't need a filter? or I may be missing the point)[Answer: a simple paper filter will be fine. It'll stop smaller dust from fouling out the motor]
*Build/buy broom station to hold brooms and dustpan

==Woodworking Area==
*add lighting to woodworking shelves
*label woodworking tool storage
*figure out what wood screws are needed in radioshack cabinet. What should we stock?
*Design/build chopsaw station
*Finish connection dust collection system. Seal all joints.
*Modify belt sander to accept larger dust collection ports
*modify Band Saw to accept larger dust collection port
*Design/build dust collection hood for drill press
*Build support for dust collection drop to table saw.

==Arts/Crafts==
*Get art supplies together for open art night
*Add leather working station
*Build 3rd work table (one just like the low table?)
*Get plastic top for work table and leather working table
*add one new circuit to poles next to tables to power the strips on each table
*clean out underneath the tables
*Build/buy broom station to hold brooms and dustpan

==Classroom==
*add additional circuits or cord reels to allow more electrical usage in classroom for laptops/soldering irons, etc

==Electronics==

==General==
*Add new circuit and hang emergency lighting
*Get fire extinguishers
*add emergency release cable to roll-up door
*label hack-rack
*add cleaning stations to every area (broom, dustpan)

==Non-specific==
*Write a calendar-scraping screen hack for farnsworth
*Fix Farnsworth

Filter System

2017-04-11T14:52:08Z

Laz: /* Module Design */

==Purpose==
Include some text here about what we're building and why.

==Design Intent==
This section will be used to describe the design selection process on why we ended up selecting the purchased components.
===Mechanical Design===
More detail to follow, but for now, here are the links to the selected mechanical assemblies
*[https://www.aafintl.com/~/media/files/aaf/commercial-and-industrial/us-products/pleated-filters/perfectpleat-sc-m8/perfectpleat-sc-m8_prod_mark_sht_afp-1-202c-new.pdf Pre-Filter]
*[https://www.aafintl.com/~/media/files/aaf/commercial-and-industrial/us-products/bags/dripak-2000/dripak-2000_prod_mark_sht_afp-1-114q-new.pdf Intermediate Filter]
*[http://www.aafintl.com/~/media/files/aaf/products/hepa---ulpa/astrocel-i/astrocel-i-hcx---afp-10-741.pdf HEPA Filter]
*[http://www.aafintl.com/~/media/files/aaf/products/frames-and-latches/universal-holding-frames/universal-holding-frames-and-latches-afp-1-170.pdf Holding Frame and Latches]
*[https://www.cincinnatifan.com/manuals/PMEB1207manual.pdf Fan]
*[http://www.aafintl.com/~/media/files/aaf/products/gp-saaf-chemical-media/saafcarb/saafcarb---gpf-10-706.pdf Carbon Media] - Note: This carbon media is too coarse for the filter as designed. It is recommended to use a finer mesh of carbon.

===Electrical Design===

===Structural Design===

==Module Design==
===Pre-Filter Module===

===HEPA Module===

===Fan Module===

===Carbon Filter Module===

===Collector Arm ===

===Duct Silencer===

Filter System

2017-04-11T14:51:32Z

Laz:

Incorporation History

2017-03-30T12:34:40Z

Laz:

This page is intended to be a guide detailing the process followed to incorporate KM. It should describe the steps taken to incorporate, as well as provide a list of requirements to maintain non-profit corporate status with both the state of Tennessee and the IRS.

Incorporation Steps:

1. Submit a charter for a non-profit corporation with the Secretary of State of TN. (Submitted 12/1/11. Received and approved 12/9/11. Effective Date 1/1/12)

2. File charter with Register of Deeds in county of principle office.

3. Using legal organization name and charter, request an Employer Identification Numer (EIN) from the IRS. The EIN is a taxpayer identification number for corporate entities, similar to a social security number for individuals. (Complete 12/6/11).

4. With a charter from the state and the EIN, apply for a non-profit exemption with the IRS under section 501(c)(3). This application is extensive, and will require some effort. We should attempt

5. Use EIN to establish local corporate presence (i.e. open a local bank account). (Complete 12/9/11). Bank account created at Y12 Federal Credit Union.

6. Use corporate accounts to set up electronic payment processing with paypal and/or square. (Complete 12/13/11).

7. Investigate requirement for local business license in county of principle office. (Not required when registered as a non-profit with the state).

Requirements at all times:
*Tennessee requires that corporations maintain at least 2 officers: president and secretary, and they may not be the same person. Other board positions may be added or removed as needed, but these two required offices should be filled promptly upon any vacancy.

Periodic requirements for the county government:
*Update any charter amendments with Register of Deeds.

Periodic requirements for the state government:
*Each corporation registered in Tennessee must file an “annual report” with the Division of Business Services on or before the first day of the fourth month following the close of the corporation’s fiscal year. Each annual report form is customized with current information of record relating to the specific corporation to which the form applies. Annual report forms are not available as blank forms and must be filed on the preprinted forms provided by the Division of Business Services. This maintains non-profit status with the state and exempts the organization from the need to pay franchise and excise taxes. First due 4/1/13, based on effective date of 1/1/12 of charter.

Periodic requirements for the IRS:
*Annual tax report. Exempt organizations are required to file by the 15th day of the 5th month As long as gross receipts are less than $50,000 the 990-N form may be used. It is called the postcard form. If gross receipts exceed $50,000, but are less than $500,000, then the form 990-EZ may be used.