Bookkeeping - Revision history

Samthegiant: /* Bookkeeping */

2017-01-21T20:17:08Z

Bookkeeping

← Older revision		Revision as of 20:17, 21 January 2017
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	==Bookkeeping==		==Proposed Bookkeeping Updates==
	===Internal controls===		===Internal controls===
	*Internal controls are the financial processes and procedures that enable an organization to safeguard its assets. Knox Makers has a responsibility to our members and our community to be good stewards of the funds entrusted to us.		*Internal controls are the financial processes and procedures that enable an organization to safeguard its assets. Knox Makers has a responsibility to our members and our community to be good stewards of the funds entrusted to us.

Samthegiant: /* Procurement */

2017-01-21T20:16:07Z

Procurement

← Older revision		Revision as of 20:16, 21 January 2017
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	***Description: Professional repair services for the Embroidery Machine from Sewing Machines Etc		***Description: Professional repair services for the Embroidery Machine from Sewing Machines Etc
	***Intended Use: To repair the Embroidery Machine and return it to being available for space use		***Intended Use: To repair the Embroidery Machine and return it to being available for space use
	*Requesting a reoccurring Purchase Order requires that the requester provide a specific cost range (including tax), which account the funds will be drawn from, a description of the purchase, an estimated schedule of purchases, a specific person given approval to purchase, and the purchase’s intended use to be reviewed by the Board and approval requires a two-thirds Board vote. Rescinding approval for a reoccurring Purchase Order requires a simple Board majority vote.		*Requesting a reoccurring Purchase Order requires that the requester provide in writing a specific cost range (including tax), which account the funds will be drawn from, a description of the purchase, an estimated schedule of purchases, a specific person given approval to purchase, and the purchase’s intended use to be reviewed by the Board and approval requires a two-thirds Board vote. Rescinding approval for a reoccurring Purchase Order requires a simple Board majority vote.
	**Example: Reoccurring restock of hospitality concessions and cleaning supplies		**Example: Reoccurring restock of hospitality concessions and cleaning supplies
	***Estimate: Range of $1 to $250 (including tax)		***Estimate: Range of $1 to $250 (including tax)

Samthegiant: /* Procurement */

2017-01-21T19:45:53Z

Procurement

← Older revision		Revision as of 19:45, 21 January 2017
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	*Requesting a one-time Purchase Order approval requires that the requester provide in writing an estimate of the cost (including tax), which account the funds will be drawn from, a description of the purchase, and the purchase’s intended use to be reviewed by the Board and approval requires a simple Board majority vote.		*Requesting a one-time Purchase Order approval requires that the requester provide in writing an estimate of the cost (including tax), which account the funds will be drawn from, a description of the purchase, and the purchase’s intended use to be reviewed by the Board and approval requires a simple Board majority vote.
	**Example: Purchasing professional repair services for the Embroidery Machine		**Example: Purchasing professional repair services for the Embroidery Machine
	**Estimate: $110 (including tax)		***Estimate: $110 (including tax)
	**Account: Funds will be drawn from the Fabric Arts account		***Account: Funds will be drawn from the Fabric Arts account
	**Description: Professional repair services for the Embroidery Machine from Sewing Machines Etc		***Description: Professional repair services for the Embroidery Machine from Sewing Machines Etc
	**Intended Use: To repair the Embroidery Machine and return it to being available for space use		***Intended Use: To repair the Embroidery Machine and return it to being available for space use
	*Requesting a reoccurring Purchase Order requires that the requester provide a specific cost range (including tax), which account the funds will be drawn from, a description of the purchase, an estimated schedule of purchases, a specific person given approval to purchase, and the purchase’s intended use to be reviewed by the Board and approval requires a two-thirds Board vote. Rescinding approval for a reoccurring Purchase Order requires a simple Board majority vote.		*Requesting a reoccurring Purchase Order requires that the requester provide a specific cost range (including tax), which account the funds will be drawn from, a description of the purchase, an estimated schedule of purchases, a specific person given approval to purchase, and the purchase’s intended use to be reviewed by the Board and approval requires a two-thirds Board vote. Rescinding approval for a reoccurring Purchase Order requires a simple Board majority vote.
	**Example: Reoccurring restock of hospitality concessions and cleaning supplies		**Example: Reoccurring restock of hospitality concessions and cleaning supplies

Samthegiant: /* Procurement */

2017-01-21T19:44:56Z

Procurement

← Older revision		Revision as of 19:44, 21 January 2017
Line 12:		Line 12:
	*Requesting a reoccurring Purchase Order requires that the requester provide a specific cost range (including tax), which account the funds will be drawn from, a description of the purchase, an estimated schedule of purchases, a specific person given approval to purchase, and the purchase’s intended use to be reviewed by the Board and approval requires a two-thirds Board vote. Rescinding approval for a reoccurring Purchase Order requires a simple Board majority vote.		*Requesting a reoccurring Purchase Order requires that the requester provide a specific cost range (including tax), which account the funds will be drawn from, a description of the purchase, an estimated schedule of purchases, a specific person given approval to purchase, and the purchase’s intended use to be reviewed by the Board and approval requires a two-thirds Board vote. Rescinding approval for a reoccurring Purchase Order requires a simple Board majority vote.
	**Example: Reoccurring restock of hospitality concessions and cleaning supplies		**Example: Reoccurring restock of hospitality concessions and cleaning supplies
	**Estimate: Range of $1 to $250 (including tax)		***Estimate: Range of $1 to $250 (including tax)
	**Account: Funds will be drawn from the Hospitality account		***Account: Funds will be drawn from the Hospitality account
	**Description: Reoccurring purchases of drinks and snacks to stock concessions and cleaning supplies, trash bags, paper products and disposable tableware to stock the supplies shelves		***Description: Reoccurring purchases of drinks and snacks to stock concessions and cleaning supplies, trash bags, paper products and disposable tableware to stock the supplies shelves
	**Schedule: Restocking purchases will be done on a monthly basis		***Schedule: Restocking purchases will be done on a monthly basis
	**Person Responsible: Board Treasurer Sam McClanahan		***Person Responsible: Board Treasurer Sam McClanahan
	**Intended Use: Drinks and snacks in concessions are intended to provide hospitality to KM visitors and the supplies shelves are intended to help keep KM clean		***Intended Use: Drinks and snacks in concessions are intended to provide hospitality to KM visitors and the supplies shelves are intended to help keep KM clean

Samthegiant: /* Procurement */

2017-01-21T19:42:35Z

Procurement

← Older revision		Revision as of 19:42, 21 January 2017
Line 10:		Line 10:
	**Description: Professional repair services for the Embroidery Machine from Sewing Machines Etc		**Description: Professional repair services for the Embroidery Machine from Sewing Machines Etc
	**Intended Use: To repair the Embroidery Machine and return it to being available for space use		**Intended Use: To repair the Embroidery Machine and return it to being available for space use
	*Requesting a reoccurring Purchase Order requires that the requester provide a specific cost range (including tax), which account the funds will be drawn from, a description of the purchase, an estimated schedule of purchases, a specific person given approval to purchase, and the purchase’s intended use be reviewed by the Board and approval requires a two-thirds Board vote. Rescinding approval for a reoccurring Purchase Order requires a simple Board majority vote.		*Requesting a reoccurring Purchase Order requires that the requester provide a specific cost range (including tax), which account the funds will be drawn from, a description of the purchase, an estimated schedule of purchases, a specific person given approval to purchase, and the purchase’s intended use to be reviewed by the Board and approval requires a two-thirds Board vote. Rescinding approval for a reoccurring Purchase Order requires a simple Board majority vote.
	**Example: Reoccurring restock of hospitality concessions and cleaning supplies		**Example: Reoccurring restock of hospitality concessions and cleaning supplies
	**Estimate: Range of $1 to $250 (including tax)		**Estimate: Range of $1 to $250 (including tax)

Samthegiant: Created page with "==Bookkeeping== ===Internal controls=== *Internal controls are the financial processes and procedures that enable an organization to safeguard its assets. Knox Makers has a re..."

2017-01-21T19:39:59Z

Created page with "==Bookkeeping== ===Internal controls=== *Internal controls are the financial processes and procedures that enable an organization to safeguard its assets. Knox Makers has a re..."

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==Bookkeeping==
===Internal controls===
*Internal controls are the financial processes and procedures that enable an organization to safeguard its assets. Knox Makers has a responsibility to our members and our community to be good stewards of the funds entrusted to us.
====Procurement====
*To ensure accountability and proper documentation no Knox Makers funds may be used for purchasing without the use of a Purchase Order.
*Requesting a one-time Purchase Order approval requires that the requester provide in writing an estimate of the cost (including tax), which account the funds will be drawn from, a description of the purchase, and the purchase’s intended use to be reviewed by the Board and approval requires a simple Board majority vote.
**Example: Purchasing professional repair services for the Embroidery Machine
**Estimate: $110 (including tax)
**Account: Funds will be drawn from the Fabric Arts account
**Description: Professional repair services for the Embroidery Machine from Sewing Machines Etc
**Intended Use: To repair the Embroidery Machine and return it to being available for space use
*Requesting a reoccurring Purchase Order requires that the requester provide a specific cost range (including tax), which account the funds will be drawn from, a description of the purchase, an estimated schedule of purchases, a specific person given approval to purchase, and the purchase’s intended use be reviewed by the Board and approval requires a two-thirds Board vote. Rescinding approval for a reoccurring Purchase Order requires a simple Board majority vote.
**Example: Reoccurring restock of hospitality concessions and cleaning supplies
**Estimate: Range of $1 to $250 (including tax)
**Account: Funds will be drawn from the Hospitality account
**Description: Reoccurring purchases of drinks and snacks to stock concessions and cleaning supplies, trash bags, paper products and disposable tableware to stock the supplies shelves
**Schedule: Restocking purchases will be done on a monthly basis
**Person Responsible: Board Treasurer Sam McClanahan
**Intended Use: Drinks and snacks in concessions are intended to provide hospitality to KM visitors and the supplies shelves are intended to help keep KM clean