Proposed Officer Duties - Revision history

Laz at 13:37, 14 December 2017

2017-12-14T13:37:19Z

← Older revision		Revision as of 13:37, 14 December 2017
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	**Design promotional materials for the organization including business cards, brochures, banners, and signs		**Design promotional materials for the organization including business cards, brochures, banners, and signs
	**Design special promotional materials (eg, flyers, signs, and posters) for large or especially signficant events		**Design special promotional materials (eg, flyers, signs, and posters) for large or especially signficant events
	**Design, implement, and co-maintain the organization's web presence		**Design, <span style=color:red><s>implement, </s></span>and co-maintain the organization's web presence
	**Design and co-implement the look and feel of the organization's physical facility		**Design and co-implement the look and feel of the organization's physical facility

			==<span style=color:red>Webmaster</span>==

			'''<span style=color:red>Duties</span>'''
			*<span style=color:red>The primary duties of the office of the Webmaster are to:</span>
			**<span style=color:red>Implement and co-maintain the organization's web presence</span>
			**<span style=color:red>Develop automation tools to help streamline the administrative efforts of the organization</span>

Laz at 13:33, 14 December 2017

2017-12-14T13:33:27Z

← Older revision		Revision as of 13:33, 14 December 2017
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	~~There~~ are ~~no proposed changes~~ to the ~~officer~~ duties at ~~this time~~.		==President==

			'''Duties'''
			*The primary duties of the office of President are to:
			**Preside at meetings of the Board of Directors and of the Membership.
			**<span style=color:red><s>Provide leadership and direction in scheduling educational activities that will promote and support the organization.</s></span>
			**Serve as a representative of the organization to the public, and in all functions where a President may be called for by law or by any other outside requirements.
			**Ensure that the Annual Meeting of the members is held as required by the Tennessee Nonprofit Corporations Act and must report on the activities of the organization for the previous year.
			**Required to sign all legally required documentation.
			**Schedule and hold board meetings as required by the bylaws and/or membership rules.
			**Document the procedures of the office for future officers.

			==Secretary==

			'''Duties'''
			*The primary duties of the office of Secretary are to:
			**Maintain a list of current members and their contact information.
			**Filing forms and waivers for new members and waivers for visitors and guest where required.
			**Respond to new membership applications.
			**Define new member on-boarding process
			***Collect required paperwork
			***Manage keys/space access
			***Coordinate mentorship program to pair new members with existing members
			**Provide notification (compliant with Tennessee Nonprofit Corporations Act) to members in event of a meeting of the Membership.
			**Provide notification (compliant with Tennessee Nonprofit Corporations Act) to board members in the event of a meeting of the Board of Directors.
			**Maintain meeting minutes for any meeting of the Membership or Board of Directors.
			**File the required Annual Report with the State of Tennessee
			**Document the procedures of the office for future officers.

			==Treasurer==

			'''Duties'''
			*The primary duties of the office of the Treasurer are to:
			**Maintain accurate financial records for the organization as required by law.
			**Ensure the collection of dues from members.
			**Manage the tax implications of donations and other incomes, and provide notifications required by law.
			**Ensure annual information returns to the IRS are filed and made available for public inspection on request.
			**Advise the board on financial issues and/or limitations due to our non-profit status.
			**Pay the financial obligations of the organization.
			**Maintain any and all financial accounts necessary and appropriate for the collection of dues and the payment of obligations.
			**Report to the Membership on the finances of the organization quarterly and at the Annual Meeting of the members.
			**Report to the Board on the finances of the organization to support the development of budgets, fundraising plans, and capital acquisitions.
			**Document the [[Treasurer's_Procedures\|procedures]] of the office for future officers.

			==<span style=color:red><s>Communications Director</s> Events Coordinator</span>==

			'''Duties'''
			*The primary duties of the office of the Communications Director are to:
			**Maintain the official calendar of events for the organization.
			**Provide leadership and direction in scheduling educational activities that will promote and support the organization.
			**<span style=color:red>Develop educational partnerships with outside groups that fit the
			**Maintain the social media accounts of the organization.
			**Coordinate the creation and launch of press releases and marketing campaigns.
			**Document the procedures of the office for future officers.

			==Facilities Director==

			'''Duties'''
			*The primary duties of the office of the Facilities Director are to:
			**Develop and maintain a safety program and ensure compliance with safety policies, which includes:
			***Identify equipment that requires training prior to use,
			***Generate appropriate training information for the identified equipment,
			***Track which members have received the appropriate training for use of equipment.
			**Ensure compliance with member use policies (cleanliness, security, use of shared tools, etc)
			**Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order
			**Ensure a designated Point of Contact for emergencies.
			**Document the procedures of the office for future officers.

			==Technical Director==

			'''Duties'''
			*The primary duties of the office of the Technical Director are to:
			** Ensure proper working order of technical/electronic assets of the space. (Computers/Network/AV Equipment/3D printer/etc...)
			** Ensure members know how to use and have access to the above mentioned assets
			** Ensure website is maintained in regards to hosting/domain name/updates/security/etc...

			==Creative Director==

			'''Duties'''
			*The primary duties of the office of the Creative Director are to:
			**Develop and maintain the visual "brand" of the organization, including colors, fonts, and logos
			**Design promotional materials for the organization including business cards, brochures, banners, and signs
			**Design special promotional materials (eg, flyers, signs, and posters) for large or especially signficant events
			**Design, implement, and co-maintain the organization's web presence
			**Design and co-implement the look and feel of the organization's physical facility

Laz: Replaced content with "There are no proposed changes to the officer duties at this time."

2013-01-10T23:41:20Z

Replaced content with "There are no proposed changes to the officer duties at this time."

← Older revision		Revision as of 23:41, 10 January 2013
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	~~==President==~~		There are no proposed changes to the officer duties at this time.

	~~'''Duties'''~~
	*The primary duties of the office of President are to:
	**Preside at meetings of the Board of Directors and of the Membership.
	**Provide leadership and direction in scheduling educational activities that will promote and support the organization.
	**Serve as a representative of the organization to the public, and in all functions where a President may be called for by law or by any other outside requirements.
	**Ensure that the Annual Meeting of the members is held as required by the Tennessee Nonprofit Corporations Act and must report on the activities of the organization for the previous year.
	**Required to sign all legally required documentation.
	**Schedule and hold board meetings as required by the bylaws and/or membership rules.
	**Document the procedures of the ~~office for future officers.~~

	~~==Vice President==~~

	~~The office of Vice President is being removed.~~

	~~==Secretary==~~

	~~'''Duties'''~~
	*The primary duties ~~of the office of Secretary are to:~~
	**Maintain a list of current members and their contact information.
	**Filing forms and waivers for new members and waivers for visitors and guest where required.
	**Perform new member procedures as documented elsewhere. (including setting up new members with access through LDAP and calendar permissions) <-update this ~~a little~~
	**Provide notification (compliant with Tennessee Nonprofit Corporations Act) to members in event of a meeting of the Membership.
	**Provide notification (compliant with Tennessee Nonprofit Corporations Act) to board members in the event of a meeting of the Board of Directors.
	**Maintain meeting minutes for any meeting of the Membership or Board of Directors.
	**File the required Annual Report with the State of Tennessee
	**Document the procedures of the office for future officers.

	~~==Treasurer==~~

	~~'''Duties'''~~
	*The primary duties of the office of the Treasurer are to:
	**Maintain accurate financial records for the organization as required by law.
	**Ensure the collection of dues from members.
	**Manage the tax implications of donations and other incomes, and provide notifications required by law.
	**Ensure annual information returns to the IRS are filed and made available for public inspection on request.
	**Advise the board on financial issues and/or limitations due to our non-profit status.
	**Pay the financial obligations of the organization.
	**Maintain any and all financial accounts necessary and appropriate for the collection of dues and the payment of obligations.
	**Report to the Membership on the finances of the organization quarterly and at the Annual Meeting of the members.
	**Report to the Board on the finances of the organization to support the development of budgets, fundraising plans, and capital acquisitions.
	**Document the procedures of the office for future officers.

	~~==Communications Director==~~

	~~'''Duties'''~~
	*The primary duties of the office of the Communications Director are to:
	**Maintain the virtual assets of the organization.
	**Manage the organization's online brand and reputation through the use of social media.
	**Maintain the audiovisual record of the organization.
	**Coordinate the creation and launch of press releases and marketing campaigns.
	**Document the procedures of the office for future officers.

	~~==Facilities Director==~~

	~~'''Duties'''~~
	*The primary duties of the office of the Facilities Director are to:
	**Develop and maintain a safety program and ensure compliance with safety policies, which includes:
	***Identify equipment that requires training prior to use,
	***Generate appropriate training information for the identified equipment,
	***Track which members have received the appropriate training for use of equipment.
	**Ensure compliance with member use policies (cleanliness, security, use of shared tools, etc)
	**Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order
	**Ensure a designated Point of Contact for emergencies.
	**Document the procedures of the office for future officers.

Samthegiant: /* Facilities Director */

2012-11-20T00:39:31Z

Facilities Director

← Older revision		Revision as of 00:39, 20 November 2012
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	**Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order		**Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order
	**Ensure a designated Point of Contact for emergencies.		**Ensure a designated Point of Contact for emergencies.
	**Document ~~theh~~ procedures of the office for future officers.		**Document the procedures of the office for future officers.

Andronicus: /* Facilities Director */

2012-11-20T00:38:53Z

Facilities Director

← Older revision		Revision as of 00:38, 20 November 2012
Line 54:		Line 54:

	==Facilities Director==		==Facilities Director==

	~~''Possible alternate title could be "Quartermaster"? "Chief Operations Officer"?''~~

	'''Duties'''		'''Duties'''
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	**Ensure compliance with member use policies (cleanliness, security, use of shared tools, etc)		**Ensure compliance with member use policies (cleanliness, security, use of shared tools, etc)
	**Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order		**Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order
	**~~Act as the~~ designated Point of Contact for ~~Emergencies~~		**Ensure a designated Point of Contact for emergencies.
			**Document theh procedures of the office for future officers.
	~~'''Authority'''~~
	*~~Executive power to resolve any emergency situations.~~
	*~~Primary administrative control~~ of ~~all physical resources~~.

Andronicus: /* Facilities Director */

2012-11-20T00:35:27Z

Facilities Director

← Older revision		Revision as of 00:35, 20 November 2012
Line 61:		Line 61:
	**Develop and maintain a safety program and ensure compliance with safety policies, which includes:		**Develop and maintain a safety program and ensure compliance with safety policies, which includes:
	***Identify equipment that requires training prior to use,		***Identify equipment that requires training prior to use,
	***~~Provide~~ appropriate training information for ~~that~~ equipment,		***Generate appropriate training information for the identified equipment,
	***Track which members have received the appropriate training for use of equipment.		***Track which members have received the appropriate training for use of equipment.
	**Oversee the Spacemaster Committee and ensure that those tasks are performed.		**Ensure compliance with member use policies (cleanliness, security, use of shared tools, etc)
	***Ensure compliance with member use policies (cleanliness, security, use of shared tools, etc)
	**Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order		**Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order
	**Act as the designated Point of Contact for Emergencies		**Act as the designated Point of Contact for Emergencies

Andronicus: /* Quartermaster */

2012-11-20T00:29:54Z

Quartermaster

← Older revision		Revision as of 00:29, 20 November 2012
Line 53:		Line 53:
	**Document the procedures of the office for future officers.		**Document the procedures of the office for future officers.

	==~~Quartermaster~~==		==Facilities Director==

	''Possible alternate title could be "Chief Operations Officer"?''		''Possible alternate title could be "Quartermaster"? "Chief Operations Officer"?''

	'''Duties'''		'''Duties'''
	*The primary duties of the office of the ~~Quartermaster~~ are to:		*The primary duties of the office of the Facilities Director are to:
	**Develop and maintain a safety program and ensure compliance with safety policies ~~including~~:		**Develop and maintain a safety program and ensure compliance with safety policies, which includes:
	***Identify equipment that requires training prior to use,		***Identify equipment that requires training prior to use,
	***~~Lead the creation of~~ appropriate training information for that equipment,		***Provide appropriate training information for that equipment,
	***Track which members have received the appropriate training for use of equipment.		***Track which members have received the appropriate training for use of equipment.
	**Oversee the Spacemaster Committee and ensure that those tasks are performed.		**Oversee the Spacemaster Committee and ensure that those tasks are performed.

Riotnrrd: /* Communications Director */

2012-11-20T00:18:01Z

Communications Director

← Older revision		Revision as of 00:18, 20 November 2012
Line 47:		Line 47:
	'''Duties'''		'''Duties'''
	*The primary duties of the office of the Communications Director are to:		*The primary duties of the office of the Communications Director are to:
	**Maintain the virtual assets of the organization		**Maintain the virtual assets of the organization.
	**Manage the organization's online brand and reputation through the use of social media.		**Manage the organization's online brand and reputation through the use of social media.
	**Maintain the audiovisual record of the organization.		**Maintain the audiovisual record of the organization.
	**Coordinate the creation and launch of press releases and marketing campaigns.		**Coordinate the creation and launch of press releases and marketing campaigns.
	**Document the procedures of the office for future officers		**Document the procedures of the office for future officers.

	==Quartermaster==		==Quartermaster==

Riotnrrd: /* Chief Communications Officer */

2012-11-20T00:17:39Z

Chief Communications Officer

← Older revision		Revision as of 00:17, 20 November 2012
Line 43:		Line 43:
	**Document the procedures of the office for future officers.		**Document the procedures of the office for future officers.

	==~~Chief~~ Communications ~~Officer~~==		==Communications Director==

	'''Duties'''		'''Duties'''
	*The primary duties of the office of the ~~Chief~~ Communications ~~Officer~~ are to:		*The primary duties of the office of the Communications Director are to:
	**Maintain the virtual assets of the organization		**Maintain the virtual assets of the organization
	**Manage the organization's online brand and reputation through the use of social media.		**Manage the organization's online brand and reputation through the use of social media.

Riotnrrd: /* Chief Communications Officer */

2012-11-20T00:14:44Z

Chief Communications Officer

← Older revision		Revision as of 00:14, 20 November 2012
Line 46:		Line 46:

	'''Duties'''		'''Duties'''
	*The primary duties of the office of the ~~Public Relations~~ Officer are to:		*The primary duties of the office of the Chief Communications Officer are to:
	**Maintain the virtual assets of the organization		**Maintain the virtual assets of the organization
	**Manage the organization's online brand and reputation through the use of social media.		**Manage the organization's online brand and reputation through the use of social media.