Board To Do: Difference between revisions

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This page is a to-do list for Board Members:
*Cancel Electrical Service in Oak Ridge - Sam?
*Update bylaws, membership rules, board responsibilities
*Cancel Gas Service in Oak Ridge - Sam?  (PS. I think we have a large deposit here as well)
**Consider adding a service membership.  Look to Charlotte for an example.
*Cancel internet from Tech20/20.  Sam?
*Set up digital accounts
* <s>Send email to members telling them to clear out old space/member storage. - Doug (I'll try to do this tomorrow) </s>  
**YouTube
*Create a guide for members on how to use the alarm system.  Should be written up, maybe added to wiki?  Just leave out code.  - Jondale?
**Flickr?
**<s>get set up on google maps</s> we should be getting a postcard from google in the mail soon


*<s>Should we get a google voice number as well? I've never looked into that</s> we have a number that currently would just ring my phone.
* <s>We want to give out keys ASAP, but we are having an alarm system issue. The downstairs keypad is not arming appropriately, and I'm sending texts to Matt the IT guy to use the app to arm the alarm after we leave.  Hopefully this issue gets resolved very quickly. </s> Alarm issues fixed.


*Updates to our site and other entities about the new location
**Update our about us page on our website to point to our new place.  Add pictures and directions to make it obvious. - ????
**Update wiki where relevant - ????
**resubmit website sitemap and Google Webmaster tools if used - Jeff?
**<s>Update Facebook - James</s>
**<s>Update G+ - Doug</s>
**Google Maps  - ????
**<s>Update Meetup - Doug</s>
**Update Eventful (not active but address is still in there) - ????
**Update Hackerspaces.org - ????
**Update Makerspace directory - ????
**Update IRS things - ????
**File change of address with State of TN - Doug
**Update domain registrar information for physical address - Jeff?


*Setup formal "Newsletter"
*Get a sign to put by the door we are using as our entrance.  We want to make it obvious where people should enter. - Issac?
**Add folks that have asked to be kept informed but don't want to wade through the Google Group postings
***Linda Nyholm (lnyholm@tech2020.org)
**Also consider our newsletter to be a mailer to get in touch with the less computer-inclined folks.  Direct marketing old school.


*Webpage Updates
*update our equipment inventory - Makhan (we're going to need to get a good list on what we've got and what it's worth so we can evaluate how much insurance coverage to get)
**We probably need to get some sort of event registration thing integrated into drupal.  Best case scenario, it even makes calendar events for us, but that's probably wishful thinking
 
**We need to come up with a thank you gift for the food donation.  We probably need to come up with thank you gifts in general.
 
 
*501(c)(3)
**get member vote on that
**meet with lawyer, etc.
 
*Board positions
**Add new positions at annual meeting
**Get board member position descriptions worked out in advance
 
*Start new space search in December-January
**Get committee together in december timeframe
 
*Group Order for t-shirts?
**Who should run that?
**Create a committee to select a shirt design (maybe encourage a vote for options)

Latest revision as of 12:35, 20 May 2016

  • Cancel Electrical Service in Oak Ridge - Sam?
  • Cancel Gas Service in Oak Ridge - Sam? (PS. I think we have a large deposit here as well)
  • Cancel internet from Tech20/20. Sam?
  • Send email to members telling them to clear out old space/member storage. - Doug (I'll try to do this tomorrow)
  • Create a guide for members on how to use the alarm system. Should be written up, maybe added to wiki? Just leave out code. - Jondale?
  • We want to give out keys ASAP, but we are having an alarm system issue. The downstairs keypad is not arming appropriately, and I'm sending texts to Matt the IT guy to use the app to arm the alarm after we leave. Hopefully this issue gets resolved very quickly. Alarm issues fixed.
  • Updates to our site and other entities about the new location
    • Update our about us page on our website to point to our new place. Add pictures and directions to make it obvious. - ????
    • Update wiki where relevant - ????
    • resubmit website sitemap and Google Webmaster tools if used - Jeff?
    • Update Facebook - James
    • Update G+ - Doug
    • Google Maps - ????
    • Update Meetup - Doug
    • Update Eventful (not active but address is still in there) - ????
    • Update Hackerspaces.org - ????
    • Update Makerspace directory - ????
    • Update IRS things - ????
    • File change of address with State of TN - Doug
    • Update domain registrar information for physical address - Jeff?
  • Get a sign to put by the door we are using as our entrance. We want to make it obvious where people should enter. - Issac?
  • update our equipment inventory - Makhan (we're going to need to get a good list on what we've got and what it's worth so we can evaluate how much insurance coverage to get)
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