Board To Do: Difference between revisions

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This page is a to-do list for Board Members:
*Cancel Electrical Service in Oak Ridge - Sam?
*Cancel Gas Service in Oak Ridge - Sam?  (PS. I think we have a large deposit here as well)
*Cancel internet from Tech20/20.  Sam?
* <s>Send email to members telling them to clear out old space/member storage. - Doug (I'll try to do this tomorrow) </s>
*Create a guide for members on how to use the alarm system.  Should be written up, maybe added to wiki?  Just leave out code.  - Jondale?


*We need to take a bigger stake in the space organization.  This is becoming a bigger issue by the day.  I'm willing to help push some of this stuff through, if we can develop some consensus.  I'll work with Mike and get this shit executed. - Laz
* <s>We want to give out keys ASAP, but we are having an alarm system issue.  The downstairs keypad is not arming appropriately, and I'm sending texts to Matt the IT guy to use the app to arm the alarm after we leave.  Hopefully this issue gets resolved very quickly. </s> Alarm issues fixed.


*Finish 3D printer computer station, get software installed, etc.
*Updates to our site and other entities about the new location
**Update our about us page on our website to point to our new place. Add pictures and directions to make it obvious. - ????
**Update wiki where relevant - ????
**resubmit website sitemap and Google Webmaster tools if used - Jeff?
**<s>Update Facebook - James</s>
**<s>Update G+ - Doug</s>
**Google Maps  - ????
**<s>Update Meetup - Doug</s>
**Update Eventful (not active but address is still in there) - ????
**Update Hackerspaces.org - ????
**Update Makerspace directory - ????
**Update IRS things - ????
**File change of address with State of TN - Doug
**Update domain registrar information for physical address - Jeff?


*Address hole in membership rules for visitors who are minors.  Suggest letting them attend classes, but preventing using anything more dangerous than a computer keyboard without parental permission.
*Get a sign to put by the door we are using as our entrance.  We want to make it obvious where people should enter. - Issac?


* <s>Come up with member and non-member pricing for machine time and consumables. - Let's rethink this.  We don't want to end up being a job shop for other people.</s> - On further thought, this would basically mean we are doing business with the public, and that's bad for us from a tax perspective.  Let's just reserve this for members only. - Laz
*update our equipment inventory - Makhan (we're going to need to get a good list on what we've got and what it's worth so we can evaluate how much insurance coverage to get)
 
* Add procedure to membership rules for letting space out to third parties.
 
 
**<s>get set up on google maps</s> we should be getting a postcard from google in the mail soon - Update:  Seems I may need to resend this.
 
 
**We need to come up with a thank you gift for the food donation.  We probably need to come up with thank you gifts in general.
 
*Group Order for t-shirts?
**Who should run that?
**Create a committee to select a shirt design (maybe encourage a vote for options)
**Let's get our new creative director plugged into this option.  I know that Adan and Repurposer were working on a neat shirt idea that they brainstormed during a KMBI session.
 
*We need to plan ahead for the other events we want to attend as a group:
** Example: we're registered to present at the Nashville Mini Maker Faire from way back and it's a weekend event with setup on Friday, September 20th.  Are we going or should we cancel?
 
*What is remaining to get done for our non-profit status?
 
==Membership==
*Review current membership
**check for active/inactive status
**check for outstanding keys
**check for appropriate logins/access for all new members
*Update membership mailing lists, etc
*Review Key Situation
*DISCUSS HOW TO DEAL WITH DELINQUENT MEMBERS
 
==Communications Director==
*We need to come up with some good copy to distribute to people when we want to start talking about funds.  About us, what we do, etc.
*Set up digital accounts
**<strike>YouTube</strike>
**<strike>Flickr</strike>
*Setup formal "Newsletter"
**Add folks that have asked to be kept informed but don't want to wade through the Google Group postings
***Linda Nyholm (lnyholm@tech2020.org)
 
*Also consider our newsletter to be a mailer to get in touch with the less computer-inclined folks.  Direct marketing old school.
*Webpage Updates
**We probably need to get some sort of event registration thing integrated into drupal.  Best case scenario, it even makes calendar events for us, but that's probably wishful thinking
**We need to work on the editor to make putting pretty content easier for others.
**Get an official page for our bylaws and the like on the page. 
**Look into setting up something where we put plans and schematics to spread the knowledge.
 
* IP addresses for Cray
* LDAP introduction / brainstorm w/ Pete
* add skp files to valid uploads
* ticketing system for tech requests
* <strike>PKN app</strike>
* David Snider - speaking at tech council
* <strike>repository for slides</strike>

Latest revision as of 12:35, 20 May 2016

  • Cancel Electrical Service in Oak Ridge - Sam?
  • Cancel Gas Service in Oak Ridge - Sam? (PS. I think we have a large deposit here as well)
  • Cancel internet from Tech20/20. Sam?
  • Send email to members telling them to clear out old space/member storage. - Doug (I'll try to do this tomorrow)
  • Create a guide for members on how to use the alarm system. Should be written up, maybe added to wiki? Just leave out code. - Jondale?
  • We want to give out keys ASAP, but we are having an alarm system issue. The downstairs keypad is not arming appropriately, and I'm sending texts to Matt the IT guy to use the app to arm the alarm after we leave. Hopefully this issue gets resolved very quickly. Alarm issues fixed.
  • Updates to our site and other entities about the new location
    • Update our about us page on our website to point to our new place. Add pictures and directions to make it obvious. - ????
    • Update wiki where relevant - ????
    • resubmit website sitemap and Google Webmaster tools if used - Jeff?
    • Update Facebook - James
    • Update G+ - Doug
    • Google Maps - ????
    • Update Meetup - Doug
    • Update Eventful (not active but address is still in there) - ????
    • Update Hackerspaces.org - ????
    • Update Makerspace directory - ????
    • Update IRS things - ????
    • File change of address with State of TN - Doug
    • Update domain registrar information for physical address - Jeff?
  • Get a sign to put by the door we are using as our entrance. We want to make it obvious where people should enter. - Issac?
  • update our equipment inventory - Makhan (we're going to need to get a good list on what we've got and what it's worth so we can evaluate how much insurance coverage to get)
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