Board To Do: Difference between revisions

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This page is a to-do list for Board Members:
*Cancel Electrical Service in Oak Ridge - Sam?
*Cancel Gas Service in Oak Ridge - Sam?  (PS. I think we have a large deposit here as well)
*Cancel internet from Tech20/20.  Sam?
* <s>Send email to members telling them to clear out old space/member storage. - Doug (I'll try to do this tomorrow) </s>
*Create a guide for members on how to use the alarm system.  Should be written up, maybe added to wiki?  Just leave out code.  - Jondale?


==January Agenda Items==
* <s>We want to give out keys ASAP, but we are having an alarm system issue.  The downstairs keypad is not arming appropriately, and I'm sending texts to Matt the IT guy to use the app to arm the alarm after we leave. Hopefully this issue gets resolved very quickly. </s> Alarm issues fixed.
*Review Officer Duties with all board members.   
**Talk about ongoing projects each position is working on.
**Talk about long-term plans that our board has been developing over the past year.
*Identify possible goals for board positions this year.
*Approve Camera Purchase
*Take-over payment of meetup
*Discuss where to keep/store acquired items (camera, makey-makey, etc)
*Discuss outreach/development programs
**A1 Arts (Jan 24)
**UTK Business School (ongoing)
**SWE 3D Printing Meeting (Jan 23?)
*Discuss engaging the beginner community at Knox Makers


==Email Transfer==
*Updates to our site and other entities about the new location
*follow up on conversations with Bill May, Donna from A1, others?
**Update our about us page on our website to point to our new place.  Add pictures and directions to make it obvious. - ????
**Update wiki where relevant - ????
**resubmit website sitemap and Google Webmaster tools if used - Jeff?
**<s>Update Facebook - James</s>
**<s>Update G+ - Doug</s>
**Google Maps  - ????
**<s>Update Meetup - Doug</s>
**Update Eventful (not active but address is still in there) - ????
**Update Hackerspaces.org - ????
**Update Makerspace directory - ????
**Update IRS things - ????
**File change of address with State of TN - Doug
**Update domain registrar information for physical address - Jeff?


*Get a sign to put by the door we are using as our entrance.  We want to make it obvious where people should enter. - Issac?


 
*update our equipment inventory - Makhan (we're going to need to get a good list on what we've got and what it's worth so we can evaluate how much insurance coverage to get)
==Previous Open Items==
*Address hole in membership rules for visitors who are minors.  Suggest letting them attend classes, but preventing using anything more dangerous than a computer keyboard without parental permission.  How do we do this still?  Austin East First Robotics?
 
===Secretary===
*Review current membership
**check for active/inactive status
**check for appropriate logins/access for all new members
*Update membership mailing lists, etc
*Put together a new member orientation packet so people will have a handy reference to culture and doing things.  We can include simple things like member storage, tool orientation, etc.  What's ok to use, what's not, who to ask if you have questions.  That sort of thing.
 
===Communications Director===
*We need to come up with some press releases to distribute when we want to advertise, or we get picked up for a news story.  About us, what we do, etc.
*Talk about communication philosophy to help decide what's important to the organization as a whole
 
 
===Webpage Updates===
*We probably need to get some sort of event registration thing integrated into drupal.  Best case scenario, it even makes calendar events for us, but that's probably wishful thinking
*We need to work on the editor to make putting pretty content easier for others.
*Look into setting up something where we put plans and schematics to spread the knowledge.
 
===Tech===
*LDAP introduction / OAuth?

Latest revision as of 12:35, 20 May 2016

  • Cancel Electrical Service in Oak Ridge - Sam?
  • Cancel Gas Service in Oak Ridge - Sam? (PS. I think we have a large deposit here as well)
  • Cancel internet from Tech20/20. Sam?
  • Send email to members telling them to clear out old space/member storage. - Doug (I'll try to do this tomorrow)
  • Create a guide for members on how to use the alarm system. Should be written up, maybe added to wiki? Just leave out code. - Jondale?
  • We want to give out keys ASAP, but we are having an alarm system issue. The downstairs keypad is not arming appropriately, and I'm sending texts to Matt the IT guy to use the app to arm the alarm after we leave. Hopefully this issue gets resolved very quickly. Alarm issues fixed.
  • Updates to our site and other entities about the new location
    • Update our about us page on our website to point to our new place. Add pictures and directions to make it obvious. - ????
    • Update wiki where relevant - ????
    • resubmit website sitemap and Google Webmaster tools if used - Jeff?
    • Update Facebook - James
    • Update G+ - Doug
    • Google Maps - ????
    • Update Meetup - Doug
    • Update Eventful (not active but address is still in there) - ????
    • Update Hackerspaces.org - ????
    • Update Makerspace directory - ????
    • Update IRS things - ????
    • File change of address with State of TN - Doug
    • Update domain registrar information for physical address - Jeff?
  • Get a sign to put by the door we are using as our entrance. We want to make it obvious where people should enter. - Issac?
  • update our equipment inventory - Makhan (we're going to need to get a good list on what we've got and what it's worth so we can evaluate how much insurance coverage to get)
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