Procedure for Collecting Cash Dues

When members pay dues in cash, it is important to provide a receipt to act as a record for both the member and the organization.

1. Always begin by confirming the cash amount handed to you.
2. Verbally confirm the member's intention. For example, if a member hands you $60, say, "You want to pay dues, and I owe you $10?"
3. After the member has confirmed the payment, write a receipt to reflect the amount.
4. On the receipt:
   1. Fill out the date of the payment on the "Date" line.
   2. Fill out the member's name on the "From" line.
   3. Fill out the amount on the "$" line.
   4. Include "Dues" and the appropriate month(s) on the "For" line.
   5. Put the amount in the "Paid" box.
   6. Check the appropriate payment method.
   7. Put your initials in the "By" line.
5. Give the receipt copy and change to the member.