2021 Ballot
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About
The 2021 Annual Members meeting will be held virtually due to COVID19 restrictions and member safety.
As such, a virtual voting process also needed to be created.
The goals of the process are as follows:
- Enable members to cast one vote online.
- Allow voters to confirm they have voted.
- Remove identifying information from votes.
- Produce voting results.
Process
- The voter pool is populated using HaxDB to pull members name, email, and mattermost username.
- A unique key is generated and assigned to each voter in the voter pool.
- Invitations are sent to each voter in the pool through their email address and mattermost message. Each invitation provides a link containing that voter's unique key.
- Voters use the link to cast their ballot. Submitting a ballot saves the results associated with the voter's unique key and removes them (and their identifying information) from the voter pool.
- Voters may continue to use the link to verify that that their ballot has been cast.
Timeline
- Vote invitations will be sent out January 12, 2021.
- Voting will take place until January 26, 2021.
- Voting results will shared January 26, 2021.