2021 Ballot

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About

The 2021 Annual Members meeting will be held virtually due to COVID19 restrictions and member safety.

As such, a virtual voting process also needed to be created.

The goals of the process are as follows:

  • Enable members to cast one vote online.
  • Allow voters to confirm they have voted.
  • Remove identifying information from votes.
  • Produce voting results.

Process

  1. The voter pool is populated using HaxDB to pull members name, email, and mattermost username.
  2. A unique key is generated and assigned to each voter in the voter pool.
  3. Invitations are sent to each voter in the pool through their email address and mattermost message. Each invitation provides a link containing that voter's unique key.
  4. Voters use the link to cast their ballot. Submitting a ballot saves the results associated with the voter's unique key and removes them (and their identifying information) from the voter pool.
  5. Voters may continue to use the link to verify that that their ballot has been cast.

Timeline

  • Vote invitations will be sent out January 12, 2021.
  • Voting will take place until January 26, 2021.
  • Voting results will shared January 26, 2021.