BoardMeeting202401

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Board Meeting:

Time & Location

January 21, 2024, 4pm virtually via Big Blue Button

Attendees

Board: Billy, Bryan, Issac, Jondale, Russell, Sean, Sue, Tracy

Members: Andrew, Daryl, Joe, Rhubarb, Thia


Minutes

  • Sue's Financial update
    • Sue has searched for a CPA who recommended techsoup.org for discounted Quickbooks
    • We trust you Sue!
    • See vote below
  • Tracy's membership update - Current count:361
    • Tracy is committed to clearing out all the defunct or 2023 invoices before our 990 is due
  • Mayor's Maker Council meetings were cancelled due to weather so nothing to report
  • Scholarship Program
    • Issac has proposed a scholarship program for educational institutions to nominate youth for membership, with their membership funded by a scholarship fund
    • Discussed how that would work with nominators, when should/can we publicize this, etc.
    • How to we make sure nominators choose the "right" people?
  • Annual Member Meeting this Tuesday! Is there anything we're forgetting?
    • We have a ton of plates and ton of silverware
    • Board will take care of the necessaries but members are welcome to bring sides
    • Everyone should give Jondale grilling advice while he's making your dinner
  • Slight update on Transforming Western - they are interested in meeting with us again - about what? We'll find out I guess!
  • Electrical work - Russell is getting a second quote tomorrow but we are ready to move on that
  • Any other maintenance issues? The puddle in Electronics only shows up sometimes but SPARK has been notified
  • Next meeting - February 18, 2024


Votes

  • In February of 2022, the Board decided to distribute 10% off the top of each month's gain divided up between the zones (link). In 2023 that averaged out to $45 per month, so we voted unanimously to just make it $45 per month to each zone, and save Sue the time and work of calculating.
    • Edited later to add that this amount will be recalculated at the beginning of each year, based on the average gain of the previous year.
  • Voted unanimously to make the Scholarship Program a real thing