Proposed Bylaws

Proposed changes to be voted on at the 2019 Annual Members Meeting

[Bylaws in their Entirety]

Specific changed detailed below:

Original

Article II - Section 1 — Board role, size and compensation

1. The board is responsible for maintaining the Membership Rules and Policies and Procedures for the purposes on ensuring safe and continued operation of Knox Makers.
2. The board shall ensure that the organization does not participate in any activity that could jeopardize its status as a tax exempt organization.
3. The board delegates responsibility of day-to-day operations to volunteers and committees.
4. There shall be up to Ten (10) officers but no fewer than Two (2) officers collectively referred to as 'The board'. There shall always be a President and a Secretary.
5. No officer shall be compensated for their service as an officer, though the corporation may provide insurance and indemnity for officers as allowed by law.

Changed to:

Article II - Section 1 — Board role, size and compensation

1. The board is responsible for maintaining the Membership Rules and Policies and Procedures for the purposes on ensuring safe and continued operation of Knox Makers.
2. The board shall ensure that the organization does not participate in any activity that could jeopardize its status as a tax exempt organization.
3. The board delegates responsibility of day-to-day operations to volunteers and committees.
4. There shall be up to Ten (10) officers but no fewer than Three (3) officers collectively referred to as 'The board'. There shall always be a President, Secretary and Treasurer.
5. No officer shall be compensated for their service as an officer, though the corporation may provide insurance and indemnity for officers as allowed by law.

Why?

We didn't have an official Treasurer for most of 2018 and it was pretty terrible honestly. We really need a dedicated person to do the books, and it is an important role that carries great responsibility for the legal status of our organization, so we decided to add it in again as a required position.

Original

Article II - Section 3 - Board election protocol

1. Elections will be held at the Annual Meeting except in the event of a vacancy or during a special meeting of the members.
2. Any member in good standing can nominate a candidate to the slate of nominees. Nominees must be members in good standing.
3. Nominations should be submitted to the Secretary at or before the Annual Meeting or special meeting of the members. Nominations in advance should be sent to the Secretary via email.
4. To be elected, nominees must receive a majority vote by the members present at the annual meeting (or special meeting of the members), including votes by proxy.
5. Votes at the meeting will be accepted on paper, ballot style to be taken up and counted by the Secretary.
6. At least two board members must be elected to fill the positions of President and Secretary.
7. Additional board positions may be created or terminated at the Annual Meeting or a special meeting of the members by a majority vote of the members in attendance.
8. Members shall be elected for any additional board positions.

Changed to:

Article II - Section 3 - Board election protocol

1. Elections will be held at the Annual Meeting except in the event of a vacancy or during a special meeting of the members.
2. Any member in good standing can nominate a candidate to the slate of nominees. Nominees must be members in good standing.
3. Nominations should be submitted to the Secretary at least one month before the Annual Meeting or special meeting of the members. Nominations in advance should be sent to the Secretary via email.
4. Candidates must be approved by 3/4 majority vote of the Board.
5. To be elected, nominees must receive a majority vote by the members present at the annual meeting (or special meeting of the members), including votes by proxy.
6. Votes at the meeting will be accepted on paper, ballot style to be taken up and counted by the Secretary.
7. At least three board members must be elected to fill the positions of President, Secretary, and Treasurer.
8. Additional board positions may be created or terminated at the Annual Meeting or a special meeting of the members by a majority vote of the members in attendance, or at any time by 3/4 majority vote of the Board.
9. Members shall be elected for any additional board positions.

Original

Article II - Section 4 — Vacancies

1. When a vacancy on the board exists mid-term, the Secretary must receive nominations for new board members from present board members one week in advance of a board meeting. These nominations shall be sent out to board members with the regular board meeting announcement to be voted upon at the next board meeting. These vacancies will be filled only to the end of the vacant board member's term.

Changed to:

Article II - Section 4 — Vacancies

1. When a vacancy on the board exists mid-term, the Secretary must receive nominations for new board members from present board members one week in advance of a board meeting. These nominations shall be sent out to board members with the regular board meeting announcement to be voted upon at the next board meeting. A 3/4 majority vote is required for a new Board member to be voted in. These vacancies will be filled only to the end of the vacant board member's term.

Original

Article IV - Section 4 - Member Privileges

1. All members who have completed their probationary period will have a key or other method of entry to the physical workspace.
2. All members who have completed their probationary period will be allowed 24 hour access to the physical workspace.
3. Members have the ability to host an event at the space that is open to the public.
4. All Members will be allowed to vote at the Annual Meeting, and on any issue presented to the membership for vote at other times.

Changed to:

Article IV - Section 4 - Member Privileges

1. All members who have completed their probationary period will have a key or other method of entry to the physical workspace.
2. All members who have completed their probationary period will be allowed 24 hour access to the physical workspace.
3. Members have the ability to host an event at the space that is open to the public.
4. All Members will be allowed to vote at the Annual Meeting, and on any issue presented to the membership for vote at other times.

Why?

This was created when our space was much smaller and we pretty much were begging people to use it. Not the case any more. We don't need that kind of chaos.