BoardMeeting201904

Board Meeting: April 27, 2019

Time & Location

• Meeting Located at 116 Childress St SW, Knoxville, TN
• 2:00 PM

Attendees

Board: Issac Merkle, Jondale Stratton, Tracy Homer, Bryan Howard, Sue Joslin, Billy Huddleston, Tabby Sheldon, Sean Simoneau, Andrew Messersmith

Members: Tony Baker

Minutes

• Sue gives financial update. YTD we are $4500 in the black.
• Member count is 169 as of end of March.
• Sue proposes a formal purchasing policy - the final policy will be posted on the wiki when the wording is finished.
  • One fun new feature - an Intent to Purchase Form. This is for use when a czar wants to purchase a large item and is looking for a deal, they can be preapproved so that when a deal comes up, someone can jump on it and not wait around for a board member to give the okay.
  • Discussed whether, if a member makes a purchase for reimbursement, would Knox Makers reimburse taxes paid? Sue agreed to tally up the tax reimbursed for the near future to determine better.
• Sean wants to buy pickled herring for the Hospitality zone.
• Jondale added another thing to the agenda to ask how zones can ask for donations for very large purchases - like a laser?
  • Lets not always be begging the members for stuff, maybe each zone could have a thing that they're working toward - and the board should approve so Jondale can't go buy a full sized statue of himself holding a laser gun.
• Went through the privacy policy that Issac drafted.
  • Billy pointed out that people being in photographs at the space is not listed in the privacy policy
  • Jondale explains what an octet is in regards to IP addresses.
• Next went through the new Camera Policy - this will be posted here in when the policy is written in completion
  • Is two weeks long enough to keep camera data?
  • What do we write about in what situations are appropriate to look at the cameras - maybe board has to vote?
• It smells like pancakes in here because there are maple syrup donuts.
• Tracy brings up some verbiage in the TN State Non Profit Act that we, as an organization, are possibly required to have a list of addresses of members and keep them on file.
  • Tabby has volunteered to look into what exactly is required for us to collect as an organization.
• Intermission!
• Andrew gives codes updates - he drilled a hole in the wall!
• Where we store all these supplies?
  • Billy got uni-strut and is working on putting them up.
• Andrew updated on grants stuff
  • Got plans stamped and resubmitted plans to city! Yay!
  • Andrew will upload plans to the Folder Folder in the cloud.
• Looked again at Donation and Lease forms.
  • Donation form looks good as is, Lease form needs some editing.
  • Lease form needs to go back to the lawyer to make sure it's proper lawyer language.
• Rental bays update!
  • Some are cleaned, still working on getting rid of junk.
• Sue brought up project idea to have a Repair Table at the local cosplay convention.
  • Everyone loved it - yay Sue!
• Added items - Spark has confirmed that it is their problem to fix the rolly door.
• Another added item - The Muse has asked for a letter of support from Knox Makers - Issac is going to do that.
• Next board meeting - Wednesday, May 29 at 6pm

Votes

• Voted unanimously to approve each: Purchasing Policy, Privacy Policy, and Camera Policy, and Donation Form with respective revisions discuss.
• Voted by majority vote to donate the excess chairs to Spark, should they be still interested.