BoardMeeting201507

Board Meeting: July 12, 2015

Time & Location

• Meeting Located at 1010 Commerce Park Drive in Oak Ridge
• 3:00PM-5:00PM

Attendees

Voting: Doug, Sam, Jondale, Issac, James

Attending: Doug, Sam, Jondale, Issac, James

Minutes

• explore Secretary options
  • include immediate needs
    • keys
    • website/wiki
    • member mailing list
    • waiver
    • intent to join
    • attend Board meetings
    • attend Board dinners
    • show up frequently

• space move update
  • looking at T Mobile business account, no update
  • electric strikes/locks
    • our locks came in
    • waiting on e bar lock (James ordered the wrong part)
    • waiting on electric strikes
    • Issac is continuing to create hardware
  • LED sign
    • finalize parts order
      • power supply
      • LEDs
      • eight more terminal blocks
      • diffusing plastic sheets (local)
      • etceteras (local)
  • lease
    • revision, Doug will send to Jondale to combine changes in a track document, Sam will take to Simon
  • drawing
    • Doug's friend should have submitted plans to the city, Doug will find out
    • Issac will create a sign drawing with electrical requirements
    • electrical drawings are needed
      • list of tools/circuits needed
  • schedule for construction
    • booted for later

• financial review
  • booted for later review

• facilities review
  • booted for later review

• webpage update
  • booted for later review

• trouble ticket items
  • updated trouble ticket items

• outreach
  • pass on MakerFaires
  • Sam will call Ellie to try and change our presence from a fighting robot demonstration to a general outreach booth with Pablo

• library cart
  • BoM from us needed, booted until later

• grants
  • passed on ABC and Creative Placemaking

• volunteers
  • monthly meeting
    • James will take point
  • UT Ignite >> revisit
  • Pellissippi >> revisit

• Tuesday events
  • sign building (2 part. doug and issac, aug 21/28)
  • calligraphy (Sam's friend, aug 4)
  • Issac will look at revisiting one of his presentations (aug 11)
  • video game social (aug 18)

Agenda Items

• revisit Secretary
  • Tobby?
  • Jondale/James split tasks until January elections?
• space move update
  • Internet
  • electric strikes/locks
  • LED sign
  • lease
  • schedule for construction
• financial review
• facilities review
  • Makhan's ticket system
  • loaned equipment procedures
  • review loaned equipment to expire
• review Trouble Ticket Items
• check webpage update status
• outreach
  • Revisit Nashville Mini MakerFaire (9/12, apply by 8/12)
  • Revisit Chattanooga Mini MakerFaire (9/19, apply by 7/16)
  • Revisit Atlanta MakerFaire (10/3 & 10/4, apply by 8/21)
  • Robotics Revolution
  • library cart update
• grants
  • Creative Placemaking update
  • ABC update
• Volunteers
  • Monthly volunteers' meeting
  • UT Center for Leadership and Service
    • UT Ignite (8/11 & 8/12)
  • Pellissippi and other local schools
  • Volunteers for menial tasks and physical labor vs volunteers with community leader interest and capability (e.g., SMEs, project leads, presentation facilitators, "understudy" or "junior" Board roles, etc.)