BoardMeeting202212

Board Meeting: December 21, 2022

Time & Location

• Meeting Located virtually on Big Blue Button
• 7:00 PM

Attendees

• Board: Issac Merkle, Tracy Homer, Sue Joslin, Sean Simoneau, Billy Huddleston, Jondale Stratton, Bryan Howard

Minutes

• Financial update
  • Classroom fund will be moved to general fund
  • Starting to get grant reimbursements but still spending some of it
  • New slide showing our average change per month - general has an average increase of about $3k per month
• Sue and Tracy met with a financial planner at the bank in order to talk about how can we eventually own our own building
  • Y12 will loan to non profits
    • Wants 20% down and closing costs (about 3%)
    • Non-profit loans also need guarantor (possibly two people)
    • We should talk to a real estate broker first
• New members - solidly above 300
• Goals for 2023
  • These were set at the Board Retreat - we can't do it all so what do we find important
  • 1. Special Events - anything to socialize and build relationships among ourselves and with the community
  • 2. Save for a building - mentioned already
  • 3. Infrastructure - we have made a lot of changes and things need to be buttoned up
  • 4. Work smarter - automate, spread the load, etc
• Bylaws changes
  • Nothing of note - there are some inconsistencies that Tracy will look into
• Annual meeting - if we do it in person, are we going to stream and/or have online voting
  • We got more votes when we did it digitally
  • Decided to open the ballots a week before the annual meeting and close at the end so we can announce the votes at the meeting
  • Amos will make "I voted" hot dogs for us at the annual meeting
• Toy Tech - maybe spread it out through the year so we can not be stressed at the last minute
• Maintenance issues
  • Lightbulbs - we have run out of a certain type and there is a bad ballast in machining
• Thanks Billy for the classroom ducting
• Jondale wants to talk about the large format printer and purchase it with the grant money
  • It is more expensive than we thought so we will justify it
• Next board meeting is January 15, 2023