BoardMeeting201909: Difference between revisions

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(Created page with "== Board Meeting: September 19, 2019== === Time & Location === *Meeting Located at 116 Childress St SW, Knoxville, TN *6:30 PM === Attendees === Board: Issac Merkle, Jondal...")
 
 
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=== Attendees ===
=== Attendees ===


Board: Issac Merkle, Jondale Stratton, Tracy Homer, Bryan Howard, Billy Huddleston, Sean Simoneau,
Board: Issac Merkle, Jondale Stratton, Tracy Homer, Bryan Howard, Billy Huddleston, Sean Simoneau, Suzannah Alexander, Andrew Messersmith (but only for a little bit)
Members:


=== Minutes ===
Members:  Tony B., Ray creepily sweeping in the background
 
 
 
 
=== Meeting Minutes ===
 
* Asked Suzannah to leave so we could talk about her (see votes below)
* Issac gave the financial report because Sue was not feeling well :(
* Sean requests that Sue get well soon
* If Sue is willing, we will put her as the primary contact for Paypal
* What to do about the Cosplay Zone?
** There is no one heading it at the moment, and it is sort of a mix of a bunch of different zones. 
** The proposal is to fold the space into Fabric Arts
** Perhaps we could better display the costuming things so that cosplayers know that we still love them
** Maybe having a Deputy Czar who can answer questions about Cosplay in particular
** See below for vote
*  Andrew updated on codes compliance
** We have a concrete pad and an exit sign! 
** Is this project complete?  We are no longer a death trap
* Issac is proposing a new Automotive Zone
** We have things do discuss before bringing this up to Spark
** We should make it a real Zone to make sure that tools don't end up outside and/or fluids being left around
** We have ramps available to use for safety
** Maybe we kick it down the road a bit until we find someone excited about it to be Czar(ina)
** Jondale will store the ramps forever until we need them
* Grants update
** We have a wall with some insulation!
** Maybe we can get our member storage hallway back soon
** We have concrete in the holes and are planning a blacksmith framing day after the wall is complete
* Tool and Equipment Lease update
** Jondale's lawyer is back from the dead and has provided us with paperwork
** It seems satisfactory and we will start implementing it
* Peace officer contact issue
** Laurie K is concerned that people will not be able to contact her since she is rarely on Mattermost
** Do people even know we have Peace Officers? Why hasn't Tracy put it in the New Member Onboarding?
** We should have signage or more ways to make people aware that we even have Peace Officers
* Our Trademark may expire!
** But not for 3.5 years so don't worry about it yet
** Tracy will send an email to the future board so that they will know what to do
* Rental bay update
** We should consolidate all our board stuff into one bay
** The rest of the bays are full of possibly temporary stuff (like blacksmithing)
* There is a cabinet of chemicals that we are not sure what to do about - no one uses them or possibly knows they're there
** Let's make them go away
* Sean is wondering if we want to be sponsor for a local group for $100/table
** Someone commented "screw that"
** Maybe someone could wear a "game board costume" in order to sneak some marketing into the event
* Next Board Meeting is Sunday, October 13th, 1:30pm




=== Votes ===
=== Votes ===
* Voted unanimously for Suzannah to become the Events Coordinator
* Voted unanimously to disband the Cosplay Area and fold the physical space into Fabric Arts

Latest revision as of 22:27, 20 September 2019

Board Meeting: September 19, 2019

Time & Location

  • Meeting Located at 116 Childress St SW, Knoxville, TN
  • 6:30 PM

Attendees

Board: Issac Merkle, Jondale Stratton, Tracy Homer, Bryan Howard, Billy Huddleston, Sean Simoneau, Suzannah Alexander, Andrew Messersmith (but only for a little bit)

Members: Tony B., Ray creepily sweeping in the background



Meeting Minutes

  • Asked Suzannah to leave so we could talk about her (see votes below)
  • Issac gave the financial report because Sue was not feeling well :(
  • Sean requests that Sue get well soon
  • If Sue is willing, we will put her as the primary contact for Paypal
  • What to do about the Cosplay Zone?
    • There is no one heading it at the moment, and it is sort of a mix of a bunch of different zones.
    • The proposal is to fold the space into Fabric Arts
    • Perhaps we could better display the costuming things so that cosplayers know that we still love them
    • Maybe having a Deputy Czar who can answer questions about Cosplay in particular
    • See below for vote
  • Andrew updated on codes compliance
    • We have a concrete pad and an exit sign!
    • Is this project complete? We are no longer a death trap
  • Issac is proposing a new Automotive Zone
    • We have things do discuss before bringing this up to Spark
    • We should make it a real Zone to make sure that tools don't end up outside and/or fluids being left around
    • We have ramps available to use for safety
    • Maybe we kick it down the road a bit until we find someone excited about it to be Czar(ina)
    • Jondale will store the ramps forever until we need them
  • Grants update
    • We have a wall with some insulation!
    • Maybe we can get our member storage hallway back soon
    • We have concrete in the holes and are planning a blacksmith framing day after the wall is complete
  • Tool and Equipment Lease update
    • Jondale's lawyer is back from the dead and has provided us with paperwork
    • It seems satisfactory and we will start implementing it
  • Peace officer contact issue
    • Laurie K is concerned that people will not be able to contact her since she is rarely on Mattermost
    • Do people even know we have Peace Officers? Why hasn't Tracy put it in the New Member Onboarding?
    • We should have signage or more ways to make people aware that we even have Peace Officers
  • Our Trademark may expire!
    • But not for 3.5 years so don't worry about it yet
    • Tracy will send an email to the future board so that they will know what to do
  • Rental bay update
    • We should consolidate all our board stuff into one bay
    • The rest of the bays are full of possibly temporary stuff (like blacksmithing)
  • There is a cabinet of chemicals that we are not sure what to do about - no one uses them or possibly knows they're there
    • Let's make them go away
  • Sean is wondering if we want to be sponsor for a local group for $100/table
    • Someone commented "screw that"
    • Maybe someone could wear a "game board costume" in order to sneak some marketing into the event
  • Next Board Meeting is Sunday, October 13th, 1:30pm


Votes

  • Voted unanimously for Suzannah to become the Events Coordinator
  • Voted unanimously to disband the Cosplay Area and fold the physical space into Fabric Arts