BoardMeeting202212

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Board Meeting: December 21, 2022

Time & Location

  • Meeting Located virtually on Big Blue Button
  • 7:00 PM

Attendees

  • Board: Issac Merkle, Tracy Homer, Sue Joslin, Sean Simoneau, Billy Huddleston, Jondale Stratton, Bryan Howard

Minutes

  • Financial update
    • Classroom fund will be moved to general fund
    • Starting to get grant reimbursements but still spending some of it
    • New slide showing our average change per month - general has an average increase of about $3k per month
  • Sue and Tracy met with a financial planner at the bank in order to talk about how can we eventually own our own building
    • Y12 will loan to non profits
      • Wants 20% down and closing costs (about 3%)
      • Non-profit loans also need guarantor (possibly two people)
      • We should talk to a real estate broker first
  • New members - solidly above 300
  • Goals for 2023
    • These were set at the Board Retreat - we can't do it all so what do we find important
    • 1. Special Events - anything to socialize and build relationships among ourselves and with the community
    • 2. Save for a building - mentioned already
    • 3. Infrastructure - we have made a lot of changes and things need to be buttoned up
    • 4. Work smarter - automate, spread the load, etc
  • Bylaws changes
    • Nothing of note - there are some inconsistencies that Tracy will look into
  • Annual meeting - if we do it in person, are we going to stream and/or have online voting
    • We got more votes when we did it digitally
    • Decided to open the ballots a week before the annual meeting and close at the end so we can announce the votes at the meeting
    • Amos will make "I voted" hot dogs for us at the annual meeting
  • Toy Tech - maybe spread it out through the year so we can not be stressed at the last minute
  • Maintenance issues
    • Lightbulbs - we have run out of a certain type and there is a bad ballast in machining
  • Thanks Billy for the classroom ducting
  • Jondale wants to talk about the large format printer and purchase it with the grant money
    • It is more expensive than we thought so we will justify it
  • Next board meeting is January 15, 2023



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