Officer Duties

General Expectations of Board Members

• Attend most Tuesday nights
• Be willing to wear a name badge, give tours, and answer questions of guests
• Attend monthly board meetings
• Vote on incoming members
• Be willing to attend New Member Onboarding

President

Duties

• The primary duties of the office of President are to:
  • Preside at meetings of the Board of Directors and of the Membership.
  • Provide leadership and direction in scheduling educational activities that will promote and support the organization.
  • Serve as a representative of the organization to the public, and in all functions where a President may be called for by law or by any other outside requirements.
  • Ensure that the Annual Meeting of the members is held as required by the Tennessee Nonprofit Corporations Act and must report on the activities of the organization for the previous year.
  • Required to sign all legally required documentation.
  • Schedule and hold board meetings as required by the bylaws and/or membership rules.
  • Document the procedures of the office for future officers.

Secretary

Duties

• The primary duties of the office of Secretary are to:
  • Maintain a list of current members and their contact information.
  • Filing forms and waivers for new members and waivers for visitors and guest where required.
  • Respond to new membership applications.
  • Define new member on-boarding process
    • Collect required paperwork
    • Manage keys/space access
    • Coordinate mentorship program to pair new members with existing members
  • Provide notification (compliant with Tennessee Nonprofit Corporations Act) to members in event of a meeting of the Membership.
  • Provide notification (compliant with Tennessee Nonprofit Corporations Act) to board members in the event of a meeting of the Board of Directors.
  • Maintain meeting minutes for any meeting of the Membership or Board of Directors.
  • File the required Annual Report with the State of Tennessee
  • Monitor member storage for empty and overflowing spaces
  • Document the procedures of the office for future officers.

Treasurer

Duties

• The primary duties of the office of the Treasurer are to:
  • Maintain accurate financial records for the organization as required by law.
  • Ensure the collection of dues from members.
  • Manage the tax implications of donations and other incomes, and provide notifications required by law.
  • Ensure annual information returns to the IRS are filed and made available for public inspection on request.
  • Advise the board on financial issues and/or limitations due to our non-profit status.
  • Pay the financial obligations of the organization.
  • Maintain any and all financial accounts necessary and appropriate for the collection of dues and the payment of obligations.
  • Report to the Membership on the finances of the organization quarterly and at the Annual Meeting of the members.
  • Report to the Board on the finances of the organization to support the development of budgets, fundraising plans, and capital acquisitions.
  • Document the procedures of the office for future officers.

Communications Director

Duties

• The primary duties of the office of the Communications Director are to:
  • Maintain the social media accounts of the organization.
  • Coordinate the creation and launch of press releases and marketing campaigns.
  • Document the procedures of the office for future officers.

Facilities Director

Duties

• The primary duties of the office of the Facilities Director are to:
  • Develop and maintain a safety program and ensure compliance with safety policies, which includes:
    • Identify equipment that requires training prior to use,
    • Generate appropriate training information for the identified equipment,
    • Track which members have received the appropriate training for use of equipment.
  • Ensure compliance with member use policies (cleanliness, security, use of shared tools, etc)
  • Generally oversee day-to-day operations of the space to ensure equipment and the space are in good repair and working order
  • Ensure a designated Point of Contact for emergencies.
  • Document the procedures of the office for future officers.

Technical Director

Duties

• The primary duties of the office of the Technical Director are to:
  • Ensure proper working order of technical/electronic assets of the space. (Computers/Network/AV Equipment/3D printer/etc...)
  • Ensure members know how to use and have access to the above mentioned assets
  • Ensure website is maintained in regards to hosting/domain name/updates/security/etc...

Webmaster

Duties

• The primary duties of the office of the Webmaster are to:

• • Maintain and coordinate WordPress and wiki admin and development duties
    • Develop and coordinate the continued development of content management for guests, members, czars, and board members on the website
    • Help troubleshoot or coordinate solutions for website and wiki issues
    • Assist members and general public with general website and wiki use as available
    • Document changes made to the website with some sort of version control or technical version documentation
    • Create new open source plugins and themes as prudent and push to Knox Makers github using open source licensing and Knox Makers branding in the readme
    • Coordinate user testing on staging site and migrations to live site
    • Identify pain points that may be solved with unique website solutions, especially where automation relieves manual labor

• • Maintain AdWords Grants for Nonprofits account
    • Coordinate and manage the Google AdWords Grants for Nonprofits account
    • Log in to AdWords at least once per month to maintain grant status
    • Monitor AdWords for bad search terms to add negative keywords as available to do so
    • Optimize AdWords campaigns, ads, and content as available
    • Check AdWords email frequently for notifications from AdWords and Google
    • Respond to AdWords surveys and other responses appropriately to maintain grant status

• • Assist other Board with Shared Responsibilities
    • Assist with the shared responsibilities of New Member To Do
    • Assist with the shared responsibilities of When a Member Leaves
    • Assist Tech Director with audits for upgrades, updates, and security issues
    • Assist Events Coordinator and Social Media Crew as needed where social media is concerned
    • Work with Creative Director and Events Coordinator for video embeds and special content
    • Work with Creative Director for special content creation
    • Assist Tech Director with auditing wiki for user edits
    • Assist Board with wiki pruning and information maintenance
    • Maintain changes made through staging site with Tech Director's close involvement